Assistant Business Operations Partner

Position Summary

The Business Services Center (BSC) will process financial transactions including travel authorizations and reimbursements, expense reports, UGAMart procurement requisitions, invoice payments, procurement card reconciliations, payment requests, journal vouchers and cash deposits, in an efficient and accurate manner. This position involves use of a P-Card.

Duties/Responsibilities

• Serve as shopper and/or requisitioner for purchase requisitions in UGAMart.
• Process payment requests in UGA Financials.
• Prepare intra university payments.
• Ensures that P-Card and other transactions are accurate and in compliance with policies and procedures.
• Acts as liaison between the department, vendors, and various UGA business offices throughout the process.
• Prepares travel authorities, travel expense statements, and reimbursement for faculty and staff.
• Audit travel authorities and reimbursement requests for accuracy.
• Process all chemical order requests in labs.
• Responsible for ensuring that proper documentation is received, and all policies and procedures are followed.
• Act as reconciler on Departmental Reconciler for less complex Petty Cash Accounts
• Liaise with FAST and REST to insure smooth processing of purchase, Foundation and travel transactions.

Percentage of time: 90

• Serve as the expert in UGA policies for all travel and purchasing processes.
• Ensure compliance with UGA financial processes and standards.
• Provides support on special projects assigned by college leadership
• Represent the college at university events, cross-functional meetings, and collaborative initiatives.

Percentage of time: 10