"Assistant Division Manager, Administration and Operations (Hybrid Opportunity)"

Are you an accomplished operations professional ready to drive excellence in one of the nation's premier transplant programs? Stanford University School of Medicine seeks an exceptional Operations Manager to lead critical administrative and operational functions for our Blood & Marrow Transplant and Cellular Therapy (BMT-CT) program.

Stanford's BMT-CT program stands at the forefront of transformative therapies, delivering life-saving treatments through cutting-edge research and exceptional patient care. Our multidisciplinary team of world-renowned physicians and researchers pioneer breakthrough cellular therapies and bone marrow transplantation techniques that set new standards in the field.

Duties include:

• Independently implement, administer and evaluate day-to-day activities of the unit, function or program by identifying and executing tasks and objectives, making recommendations that impact policies and programs, and assigning resources to achieve the goals of the program.
• Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
• Analyze and interpret policies; develop, revise and implement procedures for program or function.
• Represent the program or function as the key contact and subject matter expert within the department, unit or school. Commit resources and provide information and/or training. May also represent the program or function to external/internal stakeholders and constituencies.
• Organize and/or participate in outreach activities that may include developing communications and training, planning/promoting events and/or conferences.
• May direct staff to perform various tasks and assignments. May also supervise staff.

Reporting to senior leadership, you'll serve as a strategic partner to program directors through a leadership approach centered on transparent communication, collaborative problem-solving, and trust-building. This hybrid position offers flexibility while maintaining vital on-campus presence to engage with our dynamic team.

Position responsibilities represent typical functions and may evolve based on program needs. Additional duties may be assigned to support the program's mission and strategic priorities. If you're passionate about operational excellence in academic medicine and want to contribute to life-changing advances in transplant and cellular therapy, we invite you to explore this exceptional opportunity at Stanford.

DESIRED QUALIFICATIONS:

• Master's degree and three years or more of relevant work experience or a combination of education, training, and relevant experience.
• Experience with the development, administration, implementation, and evaluation of programs.
• Outstanding oral and written communication skills with the ability to communicate technical information to all audiences.
• Proven leader to oversee, mentor and direct staff and manage performance.
• Experience with Stanford financial systems.
• Working knowledge of Stanford's job description library, JIF, salary structure, and HR/Admin Guide policies.
• Knowledge of Stanford University's Research Management Group and Office of Sponsored Research is preferred.
• Familiarity with iSpace and facilities coordination.
• Ability to liaise with managers from both internal and external offices, departments, and institutions, such as Stanford Health Care clinics.

EDUCATION & EXPERIENCE (REQUIRED):

• Bachelor's degree and three years of relevant experience, or combination of education and relevant experience.

KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):

• Demonstrated ability to prioritize own work and multi-task.
• Demonstrated excellent organizational skills.
• Demonstrated ability to take initiative and ownership of projects.
• Ability to communicate effectively both orally and in writing.
• Ability to routinely and independently exercise sound judgment in making decisions.
• Demonstrated experience working independently and as part of a team.
• Relevant subject matter knowledge.
• Ability to direct the work of others, for jobs requiring supervision.

CERTIFICATIONS & LICENSES: None.

PHYSICAL REQUIREMENTS: Constantly perform desk-based computer tasks. Frequently stand/walk, sitting, grasp lightly/fine manipulation. Occasionally use a telephone. Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

WORKING CONDITIONS: Occasional evening and weekend hours.