"Assistant Manager, Archaeological Records Office"

Position Highlights

The Cultural Institutions Compliance Professional IV is a 1.0 FTE (full-time-equivalent) position that functions within the Collections Division of the Arizona State Museum (ASM), University of Arizona (U of A), reporting to the Archaeological Records Office (ARO) Manager. The incumbent is primarily responsible for partnering with the ARO Manager to complete tasks and supervise staff assigned to the ASM Archaeological Records Office, including administration and implementation of the Arizona Antiquities Act (AAA; A.R.S. 41-841 et seq.), and ensures compliance with all related policies and procedures outlined by state and federal laws and Arizona Board of Regents (ABOR) rules. Key duties include: supervising ARO staff; oversight of receipt, review, processing and in-perpetuity curation of archaeological Non-Collection Survey collections and other ARO submissions; and coordinate with the Head of Collections Division, Mandated Programs Managers, and the Office of Research and Partnerships Business Center (ORPBC) in managing ASM's Mandated Programs' financial and time-tracking systems.

ASM serves the State of Arizona as its official archaeological repository and as the permitting authority for archaeological activity on state land. In addition to 40,000 cubic feet of archaeological research materials, ASM curates millions of archaeological, ethnographic, and modern objects created by the Indigenous peoples of the region. It holds the world's largest and most comprehensive collection of Native North American basketry, composed of 35,000 specimens of woven fiber, dating back some 7,000 years. ASM also holds the world's largest, most comprehensive, and best documented collection of Southwest Indigenous pottery, with 24,000 whole-vessel specimens dating back more than 2,000 years. Its photographic and library/archive collections are similarly unparalleled. Its conservation laboratory and preservation program are world-renowned.

Duties & Responsibilities

ARO Policies, Procedures, and Standards:

• Oversee and conduct review and in perpetuity curation of:
  • Non-collection survey projects submitted to the ARO, including project tracking.
  • Archaeological site monitoring, testing, and excavation project submission materials submitted to the Permits Office, including project tracking.
  • Project Registration Forms, Site Cards, and Site Card Updates for projects submitted to the Repository.
• Oversees and potentially conducts/collaborates on archaeological records research for archaeologists and cultural resources summary letters for non-archaeologists.
• Oversees and fulfillment of requests for electronic archaeological reports, ASM Site Cards, and ASM Project Registration Forms.
• Oversees and conduct concurrent review of all non-collection survey report drafts submitted to ASM and identify and recommend needed changes to the report.
• Oversees and engages as needed with ARO in-office and virtual visitor services, including access to and use of USGS 7.5-minute paper maps and records access.
• Coordinates with the ARO and AZSITE Managers to maintain an efficient data transfer system from the ARO.
• May take a lead role in critical ARO process.

Mandated Programs Implementation:

• Facilitate the institutional administration of state and federal compliance programs to ensure full adherence to laws governing antiquities.
• Receives and checks requests submitted by clients through the ASM Request Quote for Services portal.
• Issues estimates and quotes to be used when invoicing clients for services provided by Mandated Programs.
• As a member of the Mandated Programs team, works with the ASM Head of Collections, ASM Associate Director, and the managers of other Mandated Programs Offices to develop external and internal policies, procedures, and memos in regard to ASM's state-mandated responsibilities and services.
• Partners with managers of the other Mandated Programs offices (Permits, Repository, Repatriation, and RIIBC) to ensure that ASM Mandated Programs are meeting all client and ASM needs.
• Partners with the ARO Manager to build and maintain professional relationships with ARO stakeholders, including with federal and state agencies and within the archaeological community of Arizona and surrounding states.
• In addition to the State Mandated Programs Managers and ORPBC, manages the ASM's State Mandated Programs financial and time tracking systems.
• Collaborates with the State Mandated Programs managers to ensure efficient review, processing, and collections transfer.
• Collaborate on comprehensive organizational policies and implementation guidelines that translate complex legal mandates into actionable institutional standards.

Supervision and Management:

• Supervises up to 2.0 full time highly skilled employees working in ARO.
• Oversees the functions of students, and volunteers working in the ARO.
• Supervises and conducts as needed the training of new ARO staff and student workers.
• Coordinates with the ARO Manager to determine work priorities and assign tasks for the ARO team.
• May conduct performance evaluations for ARO staff.
• Coordinates with the ARO Manager to support professional development of ARO staff.

Other Responsibilities:

• May serve on ASM committees as requested or appropriate.
• Additional duties may be assigned.
• Works in person on the University of Arizona's Tucson campus.

Knowledge, Skills, and Abilities:

• Coordinates with the ARO Manager to develop and implement operational plans and policies for the ARO and ASM Mandated Programs. Decisions have a direct impact on the office and may indirectly impact other related Mandated Programs offices at ASM.
• Has complete knowledge of all ARO job tasks and the ability to transfer knowledge and application of complex principles, theories, and concepts to clients and ASM colleagues.
• Has knowledge of the Cultural Resources Management (CRM) industry best practices, techniques, and standards.
• Supervises the work of ARO personnel, students, and volunteers, ensuring quality standards, training, and office productivity. Conducts performance evaluations for all ARO personnel.
• Problems faced are varied and complex. Solutions may require investigation and analysis of multiple alternatives, requiring a high degree of innovation and creativity.
• Requires communication and collaboration with individuals and groups, internally and externally, to understand perspectives, affect change, negotiate, and engage multiple constituents. Frequently negotiates and compromises to influence internal and external parties, who may have conflicting objectives, to accept concepts and practices required by the Arizona Antiquities Act, ABOR Rules, and ASM policies and procedures.
• Frequently interacts with direct and indirect management, external contacts and other work groups. Coordinates efforts with other offices for optimal efficiency. Acts as a point of contact for the ARO.
• Knowledge of archaeological principles, methods, practices, and vocabulary.
• Attention to detail, organizational skills, and multitasking skills.
• Excellent interpersonal, written, and verbal communication skills.
• Demonstrable high-level competence with MS Word, Access, and Excel.
• Ability to manage short-term and long-term project deadlines.
• Knowledge and understanding of the Arizona Antiquities Act and ABOR Rules Implementing the Law.

Minimum Qualifications

• Master's degree required in a relevant field or equivalent advanced learning attained through professional level experience.
• Minimum of 8 years of relevant work experience.

Preferred Qualifications

• Research and field experience in archaeology.
• Experience in cultural resources management (CRM) archaeology in the United States.
• Demonstrated experience reading USGS 7.5-minute quadrangle maps and understanding of Universal Transverse Mercator (UTM) coordinates and the Public Lands Survey System (PLSS).
• Experience managing personnel and having difficult conversations with them.
• Three to five years archaeological experience working with a CRM firm or agency in the American Southwest.
• Experience using ASM standards for archaeological fieldwork and reporting, especially for AAA-permitted work on state lands.
• Experience with ESRI ArcGIS software, specially creating/editing shapefiles and exporting maps.
• Experience in developing and maintaining relational databases, especially with import/export functions and query and report creation.
• Experience using industry standard collections management software (e.g., EMu Collections Management Systems, PastPerfect, Argus, ICMS, etc.).
• Experience with AZSITE, the online GIS that serves as a consolidated informational network of recorded cultural resources for the State of Arizona.
• Experience and skill in customer service.

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Cultural Institutions

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $59,404 - $74,254

Compensation Type: salary at 1.0 full-time equivalency (FTE)

Grade: 8

Career Stream and Level: PC4

Job Family: Cultural Institutions Compl

Job Function: Cultural Institutions

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter