"Assistant Production Manager"

Assistant Production Manager

Company:
Oklahoma City Community College

Job Location:
Oklahoma City, Oklahoma

Category:
Arts and Museum Administration

Type:
Full-Time

Posting Number: Staff_0403444
Classification Title: Staff
Datatel Position ID: GLED5ASPDMGR1A
Annual Hours: 2080
Placement Range: $19.24 - $21.64
Position Type: Regular
Job Category: Non-Exempt

General Description
This position coordinates the preparation, set-up, and operation of stage facilities including stage carpentry, rigging, lighting, and sound systems in the OCCC Bruce Owen Theater (BOT) and Visual and Performing Arts Center Theater (VPACT); performs tasks before, during, and after events in support of the administrative needs of the Department; determines in advance of the show as to who and what the client needs are in order to produce the type of show they envision; translates, understands, and determines if stage plots, line set schedules, and hang plots work in the space; programs and operates audio and light consoles; orders parts and materials for the stage and surrounding areas; records parts and equipment needs for the stage as part of event records; conducts an annual inventory of all stage equipment (lighting, audio, video, instruments, expendables etc.) noting condition, safety, and serviceability; coordinates storage of supplies and equipment for events; and supervises assigned staff.

Reports To: Production Manager

What position(s) reports to this position?
Temporary Theater Technicians, Labor Services

Minimum Education/Experience
Minimum three (3) years' experience in technical theater production management in performing arts and/or live event venue.

Required Knowledge, Skills & Abilities

Knowledge:
Technical staging systems
Microsoft Office products including Outlook, Word, Excel and Visio or similar software;
Supervisory principles
Design software (e.g., AutoCAD, Vectorworks or similar software)

Skills:
Operating stage systems
Maintaining stage equipment
Supervising others
Communicating, both verbally and in writing

Abilities:
Coordinate stage needs for events
Make independent judgment
Think logically
Be creative
Relate to others with tact and diplomacy

Physical Demands/Working Conditions

PHYSICAL/MENTAL DEMANDS AND WORKING CONDITIONS:
The work is heavy work which requires the person to occasionally exert up to 100 pounds of force, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to grasp, lift, carry, push, pull, or otherwise move objects. Additionally, the following physical abilities are required:
This position requires strength enough to lift, push, pull or carry objects weighing up to 60 pounds.
This position requires near vision, enough to read and draft documents such as written communications, forms, reports, etc.
This position requires flexibility to bend, twist, and reach out when performing repair tasks.
This position requires speech and hearing enough to communicate in person by two-way radio and by telephone.
This position requires that the person is able to balance enough to work on equipment while standing on a ladder.
This position requires that the person use manual dexterity enough to operate keyboards and manipulate machine controls.
Work is performed in a relatively safe, and secure work environment.
Work is performed in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.
Work is performed within a schedule of varied hours including evenings, weekends, and holidays.

Preferred Qualifications
Bachelor's Degree in Technical Theater, Theater Arts, Fine Arts, or related field.
Two (2) years' experience supervising stage crews and/or students.

Required Training
Quarterly compliance training as assigned by institution

Work Hours: Normal business working hours are Monday - Friday from 8am-5pm. However, the Assistant Production Manager will also be required to work a varied schedule that could include evenings, weekends, or holidays based on an event and/or facility management needs.

Department: Cultural Programs

Open Until Filled: No

Special Instructions to Applicants
Applicants are to thoroughly complete the online application and attach the following required documents: cover letter and resume
Applicants who do not attach the required documents will not be considered for the position.
For application assistance, please contact Human Resources at (405) 682-7542, Monday through Friday between the hours of 8:00 AM and 5:00 PM.

Job Duties (Position Specific)
*To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.*

Job Duties (Duties Assignment Statement)
Assists the Production Manager; performs various administrative before, during, and after events in support of the Department; orders parts and materials for stage by submitting written request to supervisor; writes/fills-in log detailing parts and equipment needs for stage; and maintains permanent records of event requirements.
Prepares/writes report on operation of stage and equipment; conducts annual inventory of stage equipment by examining and listing stage parts and equipment; notes condition, safety, and serviceability; and coordinates storage of supplies and equipment for events by discussing space available, costs, and storage with parties concerned.
Makes preparations in advance of show; talks with producer, promoter, technical director, head carpenter, master electrician, prop master, head rigger, etc. in order to discuss the needs and requirements of their show; determines what equipment, labor, and permits are needed; discusses how their show will work in the space and what adjustments, if any ,need to be made to accommodate them; looks at line set schedules, hang plots, and stage plots to plan strip calls; pre-hangs and restores to facility; and determines what lighting fixtures, soft goods, and curtains need to be moved or removed.
Oversees carpentry work; supervises, operates, and maintains theatrical staging systems, and components (i.e. microprocessor-based control systems, electronic control and processing equipment, theatrical rigging systems, and equipment common to large theatrical complexes).
Handles public relations for the theater; exchanges information with a variety of individuals in preparation for and in staging events; collaborates with outside event promoters to explain and discuss stage facilities, equipment, and setup necessary for even; and collaborates with maintenance supervisor, outside agencies, College departments, and local theatrical union employees in order to plan for staging of event.
Plans and coordinates events; performs tasks related to preparation for staging events; supervises set-up of stage sets; directs activities of workers including theatrical union employees; coordinates timing of stage events with stage technicians by discussing and demonstrating methods for operation of equipment to be utilized during event/show; plans stage and prop construction by examining and discussing sketches with maintenance supervisor, carpenters, electricians, outside agencies, and local theatrical union employees; and designs stage sets by arranging props and stage equipment using knowledge of event needs and information obtained from promoter and Production Manager.
Operates and maintains related technical equipment; operates, sets-up, tests, and performs maintenance on stage sound, lighting, and supportive equipment; inspects stage and technical equipment for wear and safety; notes problems in log; replaces/repairs electrical bulbs, fuses, external wiring, and other small stage and lighting devices by using small hand tools; collaborates with local firms to discuss bids on maintenance or repair of major stage equipment such as cleaning drapes and curtains, stage flooring, stage rigging, and sound systems; and troubleshoots problems with equipment, theirs or the College's.
Programs the Yamaha audio console; connects all microphones, snakes, cables, and speakers in addition to patching the console in preparation for a show and the show's needs and/or requirements; conducts sound check by EQ'ing and mixing bands, orchestra's etc.; and patches, cables, labels, and operates it during the show.
Programs the ETC lighting console; patches and programs sub-masters; records cues; looks into the preparation for a show and the show's needs and/or requirements; and operates the ETC lighting during the show.
Operates stage rigging systems; flies line sets in and out for shows; supervises and leads rehangs and strip calls; restores the space before, during, and after a show; sets up tables and chairs for food events; and assists with other College events by discussing and suggesting how the event should run.
Supervises others by delegating and prioritizing work assignments and in operating house lights during events by observing work in progress; provides assistance when necessary to stage technician(s) in operating light control board and sound system; may provide direction to non-College union employees by assigning work and observing work in progress; communicates with stage technicians to clarify assignments; monitors activities and progress; and assists/advises when problems occur.
Provides direction to College /non-College union employees by assigning work and observing work in progress; trains College students in all stage areas by using on the job training to give them true to life experiences; works frequently with Microsoft Office Suite, AutoCAD, Vectorworks, Visio, Adobe Suite, and LightWright along with other theatrical specific software; works daily on or above 6' on ladders, catwalks, or gridiron; and works daily with rigging systems on or above 2,000 pounds overhead.

Job Duties (Safety / Policy & Procedures)
Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures
Contribute to a safe educational & working environment.
Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others.
Complete quarterly health and safety training pursuant to OCCC's established safety and health procedures and practices.
Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.

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