"Assistant Registrar & Director of Transfer Operations"

Job Details

Job Description

The Assistant Registrar and Director of Transfer Operations acts as the main point of contact for all transfer-related operations for the University of Indianapolis, providing guidance and consultation on transfer operations for administrative and academic units, managing articulations, evaluations and the maintenance of the articulation tables in Ellucian Banner. Responsibilities also include evaluating, articulating, and communicating equivalencies with academic units, current and prospective UIndy students, and external constituents. This role is responsible for the regular review and audit of current and new credit-by-exam opportunities through communication and coordination with academic units, and also manages the Transfer Equivalency System (TES) and its transfer equivalent workflow tool, including system training, onboarding new users, and supporting new technical upgrades in collaboration with Information Technology. This role will also serve as the Campus Coordinator for the Core Transfer Library (CTL) annual currency review, coordinating course submissions, reviews, equivalency decisions, and Ellucian Banner updates based on the annual reviews.

REQUIREMENTS/MINIMUM QUALIFICATIONS:

Experience

• Three-five years of direct experience working in secondary or post-secondary education, preferably within academic records and registration and/or transfer systems. This position requires a knowledge or aptitude for understanding transfer policies and best practices for transfer student populations and the ability to effectively collaborate with appropriate constituents to implement and update those practices. Experience with student data management systems (preferably Ellucian Banner) and transfer systems (preferably Transfer Equivalency System) are desirable. Approximately 70% of the position will be data entry, with 30% developing and managing audit processes, training, and other responsibilities.

Education

• Bachelor’s required

ESSENTIAL FUNCTIONS:

• Understand, implement, and uphold the transfer policies of the University of Indianapolis, providing guidance and consultation to administrative and academic areas across campus.
• Develop and manage the transfer operations for the Office of the Registrar and provide guidance and training to staff who are responsible for transfer articulation in their administrative areas.
• Receive, evaluate, and articulate transfer articulations for all credit-by-exam transcripts, including International Baccalaureate, Advanced Placement, CLEP/DANTES, A-Level exams, and other credit evaluation programs.
• Receive, evaluate, and articulate transfer equivalencies for new, out-of-state prospective students and currently enrolled students.
• Receive, evaluate, and articulate transfer equivalencies for military and international transcripts for new prospective students.
• Receive and process transfer articulation requests for graduate and doctoral students for select units.
• Develop and implement audit procedures to ensure accurate transfer credit articulations and student data (i.e. duplicate transfer credit, repeat transfer courses, etc.) through system-delivered reporting (Banner, TES) and Cognos reporting.
• Establish and conduct regular review of the credit-by-exam program and course articulations with academic units, including review of current credit-by-exam opportunities based on ACE recommendations.
• Serve as the UIndy Campus Coordinator for the Core Transfer Library (CTL) annual currency review, including attending quarterly CTL subcommittee meetings.
• Update and manage the Transfer Equivalency System (TES), including training new users, managing users and their access requirements, inputting final equivalency decisions into Ellucian Banner, being apprised of and working on system updates with Information Technology, and inputting final equivalency decisions into Ellucian Banner.
• Process biannual institutional credit articulations for math and modern language back credit.
• Maintain and update new transfer institution data in Ellucian Banner in collaboration with the Office of Admissions and the Christel DeHaan Center for Global Engagement
• Demonstrate respectful, ethical, responsible behavior.
• Abide by the University’s policies, procedures, and rules.
• Perform employee responsibilities as detailed in employee handbooks and policies.
• Demonstrate regular and predictable attendance and punctuality.
• Other duties, including special projects, as required, or assigned.

Company Description

Thank you for your interest in the University of Indianapolis! The University is a private, liberal arts university located on 65 acres just minutes from downtown Indianapolis. With more than 700 faculty and staff, it is a place where you can become part of a close-knit campus community that emphasizes the importance of community partnerships in the future growth of the University.

UIndy’s mission is to prepare its graduates for effective, responsible, and articulate membership in the complex societies in which they live and serve and for excellence and leadership in their personal and professional lives. The motto of "Education for Service" provides the foundation for our work to better our communities, both near and far.

As University employees, we know the work we do is important to our students and our communities. To accomplish our mission, we welcome talented, civic-minded, and diverse individuals from all career levels to help maintain our high standards of excellence and quality. If you want to join our dynamic environment and experience hard work, creativity, and teamwork, we welcome your application!

The University of Indianapolis is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, sex, age, color, religion, national origin, disability, citizenship status, military status, marital status, sexual orientation, gender identity, or gender expression. The University of Indianapolis does not discriminate on the basis of sex in its educational programs and activities, including employment and admission as required by Title IX.

Benefits

• Medical Insurance
• Vision Insurance
• Dental Insurance
• Life Insurance
• Tuition Discount
• Retirement Savings Plan - 403B
• Paid Vacation and Sick Time Accruals
• Paid Holiday time and additional University days off
• Employee Discounts & Services
• Free Parking
• Onsite Health & Wellness Center

For more information about the benefits of being a staff member at UIndy, visit our Benefits site.