"Assistant Registrar for Student Records and Reporting"

DePauw University is an Equal Employment Opportunity Employer:
Women, members of underrepresented groups, and persons with disabilities are encouraged to apply. Position will remain open until filled.

This position is not eligible for immigration sponsorship at this time.

This position assists the University Registrar and is responsible for maintaining the integrity of students’ personal information and academic records, data reporting, and maintaining the course catalog.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

• Student Academic Records – maintain legal names, addresses, and family information; process program of study changes, institutional withdrawals, leaves of absence, and readmissions; monitor accuracy, archiving and release of student academic records in accordance with FERPA and other state and federal laws.
• Reporting – prepare reports for the National Student Clearinghouse and Solomon requests, maintain established reports for the Registrar’s Office, and answer data requests from other university offices.
• Registration Systems – manage course registration appointments.
• Collaborate with academic departments to process advisor assignments.
• Course Catalog – make yearly updates to catalog as approved by faculty and administration, publish yearly pdfs for archives and VA.
• Transfer Credit – process transcripts from external institutions in student records.
• Assist students and faculty – help monitor the office email and phone; assist students with adding, dropping or withdrawing from courses; advise students and faculty about registration and related topics.
• Perform other duties as assigned.

POSITION QUALIFICATIONS

Competency Statement(s)

• Accountability - Ability to accept responsibility and account for his/her actions.
• Accuracy - Ability to perform work accurately and thoroughly.
• Adaptability – Ability to adapt to change in the workplace.
• Analytical Skills - The ability of the individual to gather raw data and to process that data into a meaningful form.
• Coaching and Development - Ability to provide guidance and feedback to help others strengthen specific knowledge/skill areas.
• Communication, Oral - Ability to communicate effectively with others using the spoken word.
• Communication, Written - Ability to communicate in writing clearly and concisely.
• Consensus Building - Ability to bring about group solidarity to achieve a goal.
• Detail Oriented - Ability to pay attention to the minute details of a project or task.
• Diversity Oriented – Ability to work effectively with people regardless of their age, gender, race, ethnicity, religion, or job type.
• Interpersonal - Ability to get along well with a variety of personalities and individuals.
• Initiative - Ability of the individual to act and take steps to solve or settle an issue.
• Judgment - The ability to formulate a sound decision using the available information.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Relationship Building - Ability to establish and maintain a good rapport and cooperative relationship with customers and co-workers.
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
• Technical Aptitude – Ability to comprehend complex technical topics and specialized information.

SKILLS & ABILITIES

Education: Bachelor’s degree from an accredited university or college is preferred; Associate’s degree plus significant relevant work experience may be considered in lieu of bachelor’s degree.

Experience:

• Four years of experience in higher education and academic administration required.
• 5+ years of registrar-related work experience expected.
• Experience with student information systems and support software.
• Experience with Workday Student highly valued.

Communication/Language: Intermediate: Ability to read and interpret documents. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Computer Skills: Microsoft Office Suite, specifically Word and Excel. Google applications. Box and Dynamic Forms is preferred. Workday is highly valued.

Other Requirements:

• Ability to establish and maintain effective working relationships with students, faculty members, staff members, and other stakeholders, such as parents.
• Familiarity with applicable Federal and state laws and professional standards preferred.
• Ability to maintain strict confidentiality.
• Ability to prioritize wisely.
• Ability to analyze budgetary data.
• Ability to work cooperatively and independently.

PHYSICAL DEMANDS

N (Not Applicable) Activity is not applicable to this occupation.
O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)
F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)
C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

Other Physical Requirements
Vision (Near, Distance, Peripheral, Depth Perception)
Hearing (Auditory perception, or audition)

WORK ENVIRONMENT

Normal office environment.