"Associate Director, Complex Gift Management Development"

Overview

Reporting to the Senior Director of Complex Gifts Management (CGM), the Associate Director works among the small, collegial team of CGM, in close partnership with CGM’s sister office the Office of Planned Giving (PG). This individual is an important member of this unit and contributes to the teams’ overall success. Collaborating closely with CGM and PG members, the Associate Director of CGM works to ensure successful administration of the University’s portfolio of charitable gift annuities, charitable remainder trusts, pooled income funds ("Life Income Gifts"), and non-cash gifts ("Special Assets").

The Associate Director’s duties include coordinating with internal and external stakeholders, such as Investment Accounting, Gift Accounting, Gift and Records Services, donors, and the University’s custodial bank, on the set-up, closure, and day-to-day maintenance of life income gifts. The Associate Director ensures the accurate accounting/reporting of the values and liabilities of nearly 1,000 charitable gift annuities contracts and two pooled income funds, in total worth over $300 million, as well as the purchase/sale of endowment units, as appropriate. Examples of specific tasks include preparing and reconciling annual FASB reports covering all activities for charitable gift annuities and pooled income funds; reviewing monthly reporting provided by the custodial bank and coordinating with internal stakeholders to ensure accurate accounting; assisting internal stakeholders in accurately recording and reporting endowment unit purchases and sales for Type 13 entries; reviewing and implementing appropriate action items from weekly reports in connection with life income beneficiary eligibility; and supporting or implementing accounting, recordkeeping, and other transactional distributions related to special assets. In addition, the Associate Director coordinates with internal and external stakeholders to implement the accurate administration, reporting, and recordkeeping for the Yale Donor Advised Fund program. The Associate Director also has administrative duties for CGM, including monitoring and reconciling balances for monthly and annual CGM expenses, and for the CGM cash holding account. The Associate Director supports audit projects and performs other duties where appropriate.

Required Skills and Abilities

1. Ability to contribute as part of a team devoted to maintaining a high level of service while also working independently. Ability to prioritize and meet multiple, competing responsibilities. Demonstrated success in managing multiple projects and deadlines with exceptional attention to detail and highest level of accuracy.
2. Collaborative, flexible, and solutions-driven. Possess strong written and verbal communication and interpersonal skills. Ability to communicate complex information clearly.
3. High level of comfort with technology and demonstrated ability to learn new systems. Proficiency in Excel, Word, email, and Airtable.
4. Ability to handle confidential information with the highest level of discretion. Ability to maintain strict confidentiality. Commitment to an inclusive workplace.
5. Commitment to upholding the highest of ethical standards.

Preferred Skills and Abilities

Experience with Workday; experience in higher education or non-profit administration.

Principal Responsibilities

1. Financial Analysis and Reporting: Analyzes and synthesizes information and designs and creates accurate and timely reports that add value to the management of University operations. Advises and applies GAAP to specialized areas to properly report out on financial conditions. Designs financial reporting to meet the compliance needs of internal and external users. Extracts and consolidated data from multiple sources.
2. Financial methods & systems: Contributes to the planning and improvement of practices, processes and systems. Collaborates with all levels of internal and external contacts to carry out department goals. Provides a high level of service that cultivates and maintains strong working relationships and effectively communicates information; takes ownership and accountability for timeliness, accuracy and relationship management.
3. Accounting and Reconciliation: Accurately records enterprise or subsystem transactions and verifies other entries are recorded correctly to ensure accuracy of balance sheets, income statements, and other financial activities. Performs complex multi-system reconciliations; navigates through multiple complex systems and reporting tools to independently investigate and resolve routine and non-routine discrepancies. Applies and adjusts entries to the general ledger or subsystems and ensures adherence to GAAP, regulatory requirements and financial reporting considerations. Communicates effectively at all levels and applies sound judgment when handling sensitive information.
4. Strategic Resource: Translates department finance goals into objectives. Identifies, and raises potential financial opportunities, issues, risks, ideas and solutions. Identifies the appropriate stakeholders to include in consultations, communications, approvals or buy-ins for designing and implementing changes.
5. Compliance and Risk Management: Establishes, implements and/or maintains strong internal controls in areas of assigned responsibility to provide reasonable assurance of effective and appropriate resources use, accurate financial information, and adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements.
6. Mentors, leads and/or supervises staff.
7. May perform other duties as assigned.

Required Education and Experience

Bachelor’s degree in Accounting, Business, Economics or Finance and four years of related experience or an equivalent combination of education and experience. Demonstrated application of financial, accounting and economic concepts.

Job Details

• Location: New Haven, Connecticut
• Salary Range: $68,000.00 - $120,500.00
• Time Type: Full time
• Work Model: Hybrid