Audition and Recruitment Specialist

Company: University of Oklahoma

Job Location: Oklahoma-Norman-Norman Campus

Category: Arts and Museum Administration

Type: Adjunct/Part-Time

Job Number: 251829

Organization: School Of Dance

Schedule: Work Schedule: Monday - Friday with some nights, weekends as needed

Work Type: Onsite

Salary Range: Targeted salary $14.00 an hour, based on experience

Benefits Provided: Yes

Required Attachments: Resume, Cover Letter

Job Description

The School of Dance is in need of a part-time Audition and Recruitment Specialist to process applications for the school. Under general supervision, performs administrative support-oriented job duties, to include but not limited to resolving routine questions and problems, filing maintenance, scheduling appointments, reception, inventory management, typing, and correspondence.

• Maintains office files that may be of a confidential nature.
• Schedules various appointments for office personnel and ensures administrative details are completed.
• Receives incoming calls for office personnel and refers to appropriate person.
• Records messages or responds to caller with routine information.
• Serves as a contact person for other employees or the outside public.
• Provides information regarding location or availability of materials, resources, and services.
• Monitors and orders supplies for the office and completes requisitions.
• Responsible for preparing correspondence. Reviews and responds to routine correspondence for the office personnel.
• Prepares various reports and makes copies and assembles materials.
• May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight.
• Collects time sheets, enters into PeopleSoft, tracks leave, completes ETR's, and special pays.
• Opens, routes, and prepares incoming and outgoing mail.
• May run errands for the department.
• Plans and organizes meetings and programs.
• Makes travel arrangements.
• Performs related duties as assigned to successfully fulfill the function of the position.

Job Requirements

Required Education and Experience: High School Diploma or GED, AND: 24 months office, clerical, or administrative experience

Skills: Knowledge of office procedures, General office and customer service skills, Knowledge of Microsoft Office Suite (Outlook, Excel, and Word), Excellent interpersonal skills, Ability to work independently and as a team player, Ability to complete tasks in an efficient and timely manner, Must be detail oriented for accuracy of data and information, Ability to multitask, be organized, and self-motivated, Ability to work in stressful situations, Ability to communicate verbally and in writing, Maintains office files that may be of a confidential nature, Schedules various appointments for office personnel and ensures administrative details are completed, Receives incoming calls for personnel and refers to appropriate person, Records messages or responds to caller with routine information, Provides information regarding location or availability of materials, resources, and services, Monitor and order supplies for the office and completes requisitions, Responsible for preparing correspondence. Reviews and responds to routine correspondence for the office personnel, Prepares various reports and makes copies and assembles materials, May act as the payroll coordinator for the department or assists the payroll coordinator by providing oversight, Collects time sheets, enters into PeopleSoft, track leave, completes ETR's, and special pays, Opens, routes, and prepares incoming and outgoing mail, Plans and organizes meetings and programs, Makes travel arrangements, performs related duties as assigned to successfully fulfill the function of the position

Certifications: None

Advertised Physical Requirements: Sit for prolonged periods, Communicate effectively and listens, Engage in repetitive motion, Use of computer and telephone, Stand, stoop, bend, and reach, Standard office environment

Departmental Preferences: Bachelors degree preferred, Experience with Excel, Experience in communication with students and prospective students at a university, Effective Verbal and written communication skills, Basic math and computer skills, including proficiency in navigating and maintaining excel spreadsheets, Some travel required for recruiting, Detail oriented for accuracy of data and information, Highly organized and ability to handle multiple projects and deadlines, Ability to communicate well and build rapport with students, faculty, and staff, Ability to read and interpret policy as well as State and Federal regulations, Customer service skills, Answering phone calls and email inquiries related to our degree program, Coordinate recruiting events through Get Accepted platform to promote dance, Organizing on-campus audition days/events, Coordinating responses to auditions

Supervision: Student employees

Special Instructions: If you are selected as a final candidate for this position, you will be subject to The University of Oklahoma Norman Campus Tuberculosis Testing policy. To view the policy, visit https://hr.ou.edu/Policies-Handbooks/TB-Testing