"Budget Analyst (Full-Time/Contractual C2)"

The Network of the National Library of Medicine ( NNLM) Region 1 seeks a dedicated and detail orientated Budget Analyst to manage and analyze the NNLM Region 1 and NNLM Web Services Office budgets of a federal award and subawards. This is a full-time grant funded staff position. This position assists the Region 1 and NWSO staff, reporting to the Region 1 Executive Director.

The Network of the National Library of Medicine , Regional Medical Library (NNLM, Region 1), housed at The University of Maryland, Baltimore's Health Sciences & Human Services Library (HSHSL), provides funding, health information outreach and education for the following states in alignment with the National Library of Medicine (NLM) strategic plan: DC, DE, KY, MD, NC, NJ, PA, VA, and WV.

This is a fixed-term contractual ( Contingent II ) position scheduled to work 40 hours per week and may be eligible for subsidized health benefits coverage. The position is contingent on funds being available at time of hire. This position is funded through a 5-year cooperative agreement from the National Library of Medicine, until April 30, 2026 . The successful candidate will join a team in Year 5 of the current agreement, with library leadership planning a competitive proposal for a future cooperative agreement.

The Budget Analyst plays a key role in the financial management of the grants, responsible for analyzing, monitoring, and reporting on grant budgets, preparing financial reports, and collaborating with program directors and other staff to ensure successful fiscal management of grant-funded projects.

BENEFITS (Contractual/C2 Employee):

UMB offers a comprehensive benefits package that prioritizes wellness, work/life balance, and professional development. Contingent Category II staff receive a generous leave package that includes over 2 weeks of vacation each year, paid holidays, personal leave, sick time, and time for community service; subsidized comprehensive health insurance and supplemental retirement options; professional learning and development programs; limited tuition remission for employees enrolled at UMB; life insurance and long-term disability; and flexible work schedules and teleworking options (if applicable per job).

UMB is a public university and constituent institution of the University System of Maryland. All employees are expected to work primarily physically within the State of Maryland.

PRIMARY DUTIES

Budget Management & Financial Analysis (40%)

• Manage cooperative agreement and subaward budgets (Network of the National Library of Medicine, Region 1 and Network Web Service Office), ensuring alignment with sponsor funding requirements and grant programs organizational goals.
• Monitor actual expenditures against grant budgets to identify variances and ensure compliance with grant restrictions.
• Conduct financial forecasting and provide analysis to grant program directors to inform decision-making and resource allocation.
• Meet monthly with program directors to review budgets.
• Assist with budget modifications and ensure timely submission of budget adjustments to sponsors as necessary.
• Perform analysis of grant program budgets, provide current and historical budget data to grant program expenditures.
• Process purchasing requests, invoices and payment requests related to grant programs and subaward project activities into financial systems.
• Advise program directors on all financial transactions, such as travel, purchasing and subcontracting.
• Prepare account reconciliations and financial statements to include actual budget variance explanations.

Grant Compliance & Reporting (25%)

• Maintain and ensure comprehension of current Federal, State and sponsor guidelines and requirements. Review Request for Application (RFA) for financial requirements.
• Prepare and submit financial reports for grant programs in accordance with grant agreements, including quarterly, annual, and final reports.
• Ensure all grant-related financial documentation is accurate and complies with organizational policies and sponsor guidelines.
• Assist in the preparation of audits and ensure that all required documentation is maintained for audit readiness.
• Track and report program expenditures, including payroll, operating expenses, and indirect costs.
• Serve as liaison to UMB Sponsored Programs Administration (SPA) office in meeting all award reporting requirements.
• Assist with reviewing and submitting carryforward documents and ad-hoc reporting requirements.

Collaboration & Support (15%)

• Collaborate with program staff to provide financial guidance and support for subawards.
• Collaborate with program support coordinator on relevant grant financial and operational matters.
• Provide/advise on budgetary matters and to align with program goals.
• Support program administrators (Principal Investigator, Executive Directors, etc ) in interpreting financial information and addressing any budget-related inquiries or concerns.
• Collaborate with the Library Business Operations Specialist to ensure proper budgeting and accounting for the operation of the NNLM, Region 1 and NWSO programs
• Travel to regional and national locations for conferences and meetings to support and promote NNLM, Region 1 and NWSO NNLM, as needed.

Financial Systems & Recordkeeping (10%)

• Maintain and update financial records related to grants in the organization's financial management system.
• Ensure accurate and timely tracking of revenue, expenditures, and reimbursements for grant-funded projects.

Continuous Learning and Improvement (10%)

• Stay current on regulations, trends, and best practices related to grant financial management, including Federal and state regulations (e.g., OMB Uniform Guidance, GAAP).
• Recommend and implement process improvements to enhance the efficiency and effectiveness of program financial management.

Qualifications :

MINIMUM QUALIFICATIONS

• Bachelor's degree in Finance, Accounting or Business Administration, or business-related field. Master's preferred
• Two (2) years of experience in financial or management analysis, accounting, budgeting, grants administration or related field.
• Knowledge or experience working with grants or grants administration
• Willingness and ability to travel
• Related experience may be substituted for education.

PREFEREED QUALIFICATIONS

• Experience working with Federal grants (i.e. NIH, HHS, etc )

HIRING RANGE: $62,000 - $69,000 per year (Commensurate with education and experience)

UMB is committed to cultivating a diverse and inclusive workforce and is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, ancestry or national origin, sex, pregnancy or related conditions, sexual orientation, gender identity or expression, genetic information, physical or mental disability, marital status, protected veteran's status, or any other legally protected classification.

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request . You may also contact HRDiversity@umaryland.edu . Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

The University of Maryland, Baltimore prohibits sex discrimination in any education program or activity that it operates. Individuals may report concerns or questions to the Title IX Coordinator. Read the UMB Notice of Non-Discrimination for more information.