"Business Administrator"

Business Administrator

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title
Business Administrator

Job Profile Title
Business Administrator A

Job Description Summary
The Business Administrator plays a key role in supporting the implementation of the Penn Cultural Heritage Center (PennCHC)'s research and programs, most notably the Cultural Property Experts on Call (CPEOC) Program and Museums: Missions and Acquisitions Project. The incumbent will be responsible for financial and administrative operations for a major extramural award, serve as the PennCHC's point-of-contact for business functions with stakeholders across the University, oversee daily workflows, and handle business activities for compliance with relevant policies and procedures. The position has an emphasis on administrative and financial support, grant management, and compliance with federal reporting requirements.

Job Description

Job Responsibilities

• Administers and coordinates the daily financial and administrative operations of the Penn Cultural Heritage Center, including for the Cultural Property Experts on Call Program and Museums: Missions and Acquisitions Project. This includes ensuring proper documentation and that files are prepared and maintained for all transactions, including expense reimbursements, purchase orders, non-purchase order payments, subawards, contracts, etc. Prepares required federal financial compliance materials as needed. Takes meeting minutes as required and, as needed, enters office deadlines into time management software such as Asana for review by the Associate Director for Research and Operations.
• Reviews, analyzes, summarizes and interprets financial data for the Penn Cultural Heritage Center's research and programs. Monitors and prepares financial reports on all financial activity.
• Prepares, analyzes, and maintains annual budgets for the Penn Cultural Heritage Center. Monitors spending on grants and other accounts.
• Assists in handling related personnel issues including hiring, onboarding, promotions, salary administration, etc. for the Penn Cultural Heritage Center.
• Assists in the preparation of grant and/or contract proposals.
• Acts as the liaison with other university offices and stakeholders for business and administrative activities on behalf of the Penn Cultural Heritage Center.
• Other duties and responsibilities as assigned.

Qualifications

• Associates degree and two to three years of experience or equivalent combination of education and experience is required.
• BA/BS degree preferred, with a degree or other professional training in finance, accounting, or similar preferred.
• Two to three years' experience in pre- and/or post-award grant administration, including direct knowledge and experience implementing the U.S. Government's Uniform Grant Guidance (2 CFR Part 200) with the Institute for Museum and Library Services; National Endowment for the Arts; National Endowment for the Humanities; or a similar Federal agency, entity, or trust instrumentality, is required.
• Two to three years' experience of research administration or program management (including financial administration responsibilities) in museums, libraries, cultural heritage, anthropology, art history, or an allied field, is required.
• Multi-tasking ability, strong organizational skills, attention to detail, and strong communication skills are required.
• Knowledge of computerized accounting and managerial administrative software packages (e.g., MS Excel, MS Word, Concur) is required.
• Familiarity with University sponsored research policies and procedures and financial systems is preferred.

Application Requirement

• A Cover Letter and Resume/CV are required to be considered for this position. Please upload your Cover Letter where it asks you to upload your Resume/CV; multiple documents are allowed.

Job Location - City, State
Philadelphia, Pennsylvania

Department / School
University Museum

Pay Range
$49,500.00 - $52,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.

Special Requirements
Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.