"Business Assistant"

The Department of Radiology is seeking a detail-oriented and professional Business Assistant to provide administrative support to senior leadership. Under the general supervision of the Associate Director of Clinical Operations and Engagement, this role is responsible for managing multiple calendars, scheduling meetings, coordinating travel arrangements, and assisting with special projects. The Business Assistant plays a key role in ensuring that departmental activities are efficiently scheduled, organized, and executed, while maintaining a high level of discretion. Additionally, this position supports the promotion of the department's research, clinical, and educational missions.

The Department of Radiology is dedicated to improving human health through innovation in clinical care, imaging research, and education. Our faculty and staff are deeply committed to the shared mission, vision, and values of both UW Health and School of Medicine and Public Health (SMPH). Through teaching, mentorship, and community work, we strive to create a welcoming and supportive environment for our students, trainees, and patients.

Additional Information: The work schedule is flexible and will be determined at the time of hire. This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Successful candidates will address the following knowledge, skills, and abilities in their cover letter: Administrative & Organizational Skills: Proven experience in planning, organizing, and scheduling meetings; excellent time management and attention to detail; ability to work quickly and accurately under pressure in a fast-paced, deadline-driven environment. Communication & Interpersonal Skills: Exceptional written and verbal communication abilities; strong customer service skills; personable and welcoming attitude with the ability to build and maintain effective working relationships with colleagues. Work Style & Collaboration: Self-motivated and proactive approach to work; demonstrated ability to collaborate effectively across teams; highly organized with a commitment to delivering high-quality results.

Key Job Responsibilities: Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations. Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures. Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures. Prepares and audits complex records, edits documents, and reviews work done by others. Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums.

Department: School of Medicine and Public Health, Department of Radiology.

Join UW Radiology and UW Health—A Legacy of Innovation. The University of Wisconsin Department of Radiology, in partnership with UW Health, has been at the forefront of clinical care, imaging research, and education for nearly a century. Since its inception on May 18, 1927—when Dr. Ernst Pohle was appointed as the first professor of Radiology—the department has grown to more than 160 faculty members across 14 specialized sections, serving as a key pillar of UW Health’s world-class medical enterprise.

What Sets Us Apart: Collaborative Excellence: Strong partnerships with UW Health, Medical Physics, and leading equipment vendors drive continuous advancements in imaging. Cutting-Edge Technology: We utilize state-of-the-art imaging in CT, MR, PET/CT, PET/MR, angiography, ultrasound, PACS, and AI-driven medical imaging. Robust Research Infrastructure: Dedicated support for grant writing, media specialists, research nurses, technologists, and data managers enhances investigative success. Premier Imaging Facilities: The WIMR Imaging Sciences Center offers 60,000 square feet of advanced imaging space, including MRI, PET/MRI, PET/CT, CT, ultrasound, angiography, cyclotron, radiopharmaceutical production, and comprehensive small animal imaging technologies.

Together, UW Radiology and UW Health are committed to advancing human health through groundbreaking clinical care, pioneering research, and excellence in education. We foster a respectful, adaptive, and accountable environment—one that prioritizes innovation while serving the needs of all patients, including underserved populations.

Required Qualifications: Experience with administrative support required (at least 2 years). Preferred Qualifications: Experience working in an academic or clinical setting preferred. Education: Preferred Bachelor's Degree.