"Business Operations Manager"

University of Colorado Anschutz Medical Campus

Department: Colorado Center for Personalized Medicine

Job Title: Business Operations Manager

Position #: 00803352 – Requisition #: 38571

Job Summary:

The Business Operations Manager oversees the day-to-day operational functions of the Colorado Center for Personalized Medicine (CCPM), ensuring efficient and compliant business practices across multiple domains. This position is responsible for managing procurement and contracting, human resources coordination, space planning, IT management, communications, event planning, and programmatic support for CCPM's academic and research initiatives. The Manager serves as a strategic partner to leadership, driving process improvements, implementing operational strategies, and fostering collaboration across units. This role supervises a team of three staff and plays a key role in supporting CCPM's mission through effective business infrastructure and operational excellence.

Key Responsibilities

Business Operations (40%)

• Lead operational strategy and process improvement initiatives to streamline workflows, reduce costs, and enhance efficiency.
• Oversee human resources coordination, including recruitment support, onboarding, and personnel documentation.
• Manage space planning and allocation for CCPM offices and labs; coordinate moves and renovations.
• Oversee desktop IT coordination, ensuring timely support and alignment with institutional IT standards.
• Develop and maintain centralized systems for agreements, business documentation, and operational records; train staff on usage.
• Draft and manage memorandums of understanding and agreements with CCPM partners; coordinate revisions and maintain tracking systems.
• Lead communications and event planning for CCPM, including internal updates, outreach activities, and major events.

Procurement & Purchasing (20%)

• Serve as CCPM's procurement and contract manager, acting as liaison between vendors, CCPM, and the Procurement Service Center.
• Provide expert guidance on purchasing activities, funding source appropriateness, and compliance with university policies; train staff and faculty as needed.
• Manage all purchasing transactions in CU Marketplace, including purchase orders, payment vouchers, and other instruments.
• Oversee complex IT solicitations and agreements with industry partners; ensure timely execution and compliance.
• Monitor PO encumbrances and review expense reports and p-card transactions.
• Maintain and update internal procurement processes based on evolving guidelines and best practices.

Programmatic Support (20%)

• Oversee administrative support for CCPM academic initiatives, including graduate certificate and degree programs.
• Coordinate education and outreach activities, ensuring alignment with CCPM's strategic goals.
• Work in close partnership with CCPM's Associate Director for Program Education on management and implementation of CCPM's membership program and seminar series.
• Oversee support for research committees such as the Access to Biobank Committee through scheduling, documentation, and coordination.
• Assist in launching new CCPM education and research initiatives by providing operational and administrative infrastructure.

Supervision & Leadership (20%)

• Directly supervise three staff members, including performance management, workload prioritization, and professional development.
• Provide leadership across purchasing, HR, IT coordination, space management, and administrative functions.
• Foster a collaborative, inclusive team environment aligned with CCPM's mission and values.

This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business need. We reserve the right to add or delete duties and responsibilities at the discretion of the supervisor and/or hiring authority.

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings.

Why Join Us:

Join our dynamic team at the Colorado Center for Personalized Medicine (CCPM) at the University of Colorado Anschutz Medical Campus, where we are at the forefront of integrating genetic information to enhance patient care. CCPM is committed to leveraging the unique combination of genetic information derived from its CAP/CLIA biobank lab, and comprehensive electronic health records to improve healthcare outcomes.

Qualifications:

Minimum Qualifications:

• Bachelor's degree in Business Administration, Public Administration, Management, or related field.
• 5+ years of experience in business operations, procurement, or administrative management in a complex organization.
• Experience supervising others.

A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year for year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Experience managing multiple operational domains (HR, procurement, IT coordination, space planning, communications).
• 3+ years supervising others
• 2+ years experience in contracting, vendor relations, and/or procurement

Knowledge, Skills and Abilities:

• Strong communication and leadership abilities.
• Strong knowledge of procurement and contracting policies; ability to interpret and apply complex guidelines.
• Excellent organizational, problem-solving, and process improvement skills.
• Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
• Proficiency in CU Marketplace and other university systems, Microsoft Excel, Smartsheet, and LucidChart.
• Familiarity with various business compliance needs (HIPAA, NIH).

How to Apply:

For full consideration, please submit the following document(s):

1. A letter of interest describing relevant job experiences as they relate to listed job qualifications and interest in the position
2. Curriculum vitae / Resume
3. Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address

Questions should be directed to: Emily Casteel, emily.casteel@cuanschutz.edu

Screening of Applications Begins:

Immediately and continues until position is filled. For best consideration, apply by January 23, 2026.

Anticipated Pay Range:

The starting salary range (or hiring range) for this position has been established as $86,000 - $96,217.