"Casual Administration Assistant"

PRIMARY DETAIL

Seeking a casual Administration Assistant to provide administrative and operational support, while helping improve efficiency across the Department.

• Salary: $54.04 per hour (HEW Level 4), plus 12% superannuation
• Appointment Type: Casual
• Location: Macquarie University, Wallumattagal Campus, North Ryde

The Role

The Department of Linguistics is currently seeking a casual Administration Assistant. The successful candidate will provide operational and administrative support and contribute to the improvement of operational effectiveness across the Department.

Key Accountabilities

Reporting to the Department Operations Manager, you will:

• Provide general administrative support to staff including facilities management, office and IT equipment and website enquiries.
• Provide administrative support for logistics, room bookings, travel, material preparation and/ or other administrative activities.
• Undertake transactional administrative and financial activities across the full scope of department functions. This includes supporting purchasing, invoice payments and reimbursements.
• Coordinate and participate in department committees including scheduling meetings, preparing agendas, minutes, and any follow up actions as required.
• Organise on and off-site meetings including arranging all bookings, catering, transport and appropriate resourcing.
• Respond to, or appropriately escalate, queries about the department and its activities.
• Support the appointment and onboarding of new staff, HDR students, honorary appointees, visitors and volunteers to the department in accordance with WHS and other University requirements.
• Provide event coordination and administration support for Department events.
• Provide administrative support and work with relevant stakeholders to update and maintain websites and SharePoint sites as required.
• Assist with the implementation of improvements to administrative systems, processes and procedures as required.
• Comply with relevant professional standards and codes of ethics and EEO and WHS regulations.
• Perform any other duties as required and appropriate for this classification.

About You

You will have previous experience in an administrative role and enjoy delivering operational and administrative support in a busy environment. You will have excellent attention to detail and be able to communicate and present information clearly to a wide variety of people. You will be a motivated and proactive self-starter who works well in a complex environment and has a passion for customer service. You will have experience in Office 365 and intermediate excel skills (advanced is desirable) with demonstrated experience working with multiple sets of data and be comfortable working with excel functions.

About Us

The Department of Linguistics is well known nationally and internationally for our cutting-edge research in the fields of hearing research, language processing, child language acquisition, professional communication, indigenous languages and adult language learning. We are ranked at number 27 in the world in the QS Rankings, and in the top 3 linguistics departments in Australia.

To Apply

To be considered for this position, please apply online by submitting your CV and a separate (2-page maximum) cover letter that demonstrates how you meet the following selection criteria:

• Relevant qualification and/ or equivalent experience
• Excellent attention to detail and a high level of accuracy
• Demonstrated time management and organisational skills, including the ability to coordinate and deliver to deadlines
• Demonstrated experience in providing general administration in a complex environment, preferably in higher education.
• Proven ability to coordinate multiple activities with minimal supervision while delivering to tight time frames.
• Ability to work autonomously and collaborate with other teams
• Strong customer service focus and ability to work and communicate effectively with a diverse range of stakeholders
• Experience in Microsoft 365 and intermediate excel skills including demonstrated experience working with multiple data sets (advanced level excel skills are considered highly desirable)

Please note: Due to the nature of work, the successful applicant will need to undertake a criminal history check.

Role Enquiries: Bettie Ha, Department Operations Manager on bettie.ha@mq.edu.au

Applications Close: 26 April 2026 at 11:59pm

Applications will be reviewed on a rolling basis, and we reserve the right to progress or decline an application prior to the application closing date.

If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.