Clerkship Program Coord 2
Job Summary
This position will perform under supervision of a Program Director or Department Administrator, it will manage and oversee the administrative support functions for an educational program, such as residency or clerkship. Performs a variety of responsible administrative duties, including planning, budgeting, providing oversight to selection of program participants, and monitoring of participant progress.
Responsibilities
The responsibilities include, but are not limited to:
- Manages the development, planning and coordination of a resident or clerkship program within a department.
- Maintain informational database system for various reporting purposes and curriculum inventory.
- Manage coordination and authorization of educational program budgets and expenditures to include recruitment, coordination with Graduate Medical Education (GME), and coordination with other corresponding accounts such as RI, PPG, Foundation, Pcard, etc.; reconcile all accounts and expenditures.
- Manages evaluation system to include participant evaluation, grade reporting; coordinates participant file maintenance; monitor and counsel program participants when needed.
- Oversees administration of educational exams.
- Manages educational support staff; interview, select and evaluate office personnel; maintain personnel records and leave absences.
- Provides direct and indirect supervision of program participants to include personnel records, leave of absences, personnel policy issues.
- Develops, organizes and directs recruitment activities; identifies eligible participants; may or may not include extensive and overnight travel for interviewing/recruitment; counsels participants on financial aid/loan deferral opportunities.
- Administer and manage the policy implementation of all rules, regulations and prescripts regulating educational programs; reviews participants requirements such as, credentialing, licensure, FMG, visa.
- Insures program accreditation with regard to compliance of potential participants with the criteria of corresponding organizations such as American College of Graduate Medical Education (ACGME), Residency Review Committee (RRC), Graduate Medical Education (GME), and HIPPA.
- Develops program management systems to include curriculum and lecture scheduling.
- Develop, coordinate and plan annual educational program participant orientation, graduation and extracurricular activities.
- Performs other duties as assigned.
Required Qualifications
Educational Requirements
Bachelor's degree from an accredited college or university and 4 years professional or administrative experience to include minimum of 2 years of educational program experience or similar experience; OR Associate's degree from an accredited college or university and 7 years professional or administrative experience to include minimum of 4 years of educational program experience or similar experience; OR High school diploma, GED or equivalent from a recognized state or federal accredited organization and 10 years professional or administrative experience to include minimum of 6 years of educational program experience or similar experience.
Preferred Qualifications
Additional Preferred Qualifications
Bachelor's degree from an accredited college or university and a minimum of 1-year educational program or similar experience.
Preferred Experience
Experience working in an educational environment and public speaking a plus.
Knowledge, Skills, & Abilities
ABILITIES
Ability to maintain confidentiality and meet deadlines
Excellent interpersonal, written and verbal communication skills. Proficient in Microsoft Office and other computer software/databases Ability to work independently; exercise sound judgment; make responsible and timely decisions
Shift/Salary/Benefits
Shift: Days/M-F
Pay Band: 8
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: 1/29/26 - Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Other Information
This position is also responsible for promoting a customer friendly environment and providing superior service to our patients, students, faculty, and employees. Augusta University is a patient-and family-centered care institution, where employees partner everyday with patients and families for success.
Augusta University is a tobacco free environment and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.
https://www.augusta.edu/hr/jobs/
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university
Select University Faculty & Staff > Internal Applicants if you are a current university employee
If you need further assistance, please contact us at 706-721-9365
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