Clerkship Program Coordinator 2

Job Summary

The responsibilities include, but are not limited to:

• Maintain databases of the Augusta campus, track assignment student grades into the Banner System periodically.
• Learn and navigate several programs/systems including but not limited to One45, VSLO, D2L, Teams, Zoom, Microsoft suite, and SimCapture.
• Arrange meetings and take minutes as needed.
• Complete travel authorization for curriculum faculty.
• Assist with day-to-day activities including proctoring exams, registration, monitoring of curriculum inbox, credentialing, complete ClRs, etc.
• Interface with faculty, students, and staff as needed.
• Ensure data is accurately transmitted in a timely manner.
• Ensure all deadlines are met and assist team with deadline reminders.
• Attend curriculum meetings.
• Perform all other job-related tasks as assigned.

Responsibilities

The responsibilities include, but are not limited to:

• Proctoring of NBME exams, CBSE exams, setting up zoom calls and rosters, and notifying students of their exam information
• Monitoring of curriculum inbox, attending to drop/add requests, transcript requests, forms
• Maintaining credentialing for our students, will need to transition to ACEMAPP so will need to train, and monitor the credentialing application for students
• Course assistance with orientation schedules, uploading of documents into one45, emails to students, day to day emails to students and faculty
• Grade monitoring and submission, in one 45, attention to detail, excel spreadsheet reviews with course directors and curriculum faculty
• Other activities as specified (assisting with other activities, helping with student affairs run activities)
• Performs other duties as assigned.

Required Qualifications

Educational Requirements

Bachelor's degree from an accredited college or university and 4 years professional or administrative experience to include minimum of 2 years of educational program experience or similar experience; OR Associate's degree from an accredited college or university and 7 years professional or administrative experience to include minimum of 4 years of educational program experience or similar experience; OR High school diploma or GED from a recognized state or federal accredited organization and 10 years professional or administrative experience to include minimum of 6 years of educational program experience or similar experience.

Preferred Qualifications

Additional Preferred Qualifications

Bachelor's degree from an accredited college or university and a minimum of 1-year educational program or similar experience.

Knowledge, Skills, & Abilities

ABILITIES

Ability to maintain confidentiality and meet deadlines

Excellent interpersonal, written and verbal communication skills. Proficient in Microsoft Office and other computer software/databases. Ability to work independently; exercise sound judgment; make responsible and timely decisions

Shift/Salary/Benefits

Shift: Days/M-F

Pay Band: 8

Salary: Minimum $21.83/hour - $24.25/hour

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 1/9/26 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.