Clinical Materials & Compliance Specialist

Posting Summary

Job Title
Clinical Materials & Compliance Specialist

Division
Student Affairs Office

Department
University Health Center

Work Status
Full Time

Position Category
Staff

Salary Range
$42,000 - $52,000 / year

Job Summary

Reporting to the Associate Director of Operations, the Clinical Materials & Compliance Specialist serves as a key operational and regulatory leader within the University Health Center, responsible for ensuring that all clinical materials, medications, and associated processes consistently meet federal, state, and institutional standards for patient safety, regulatory compliance, and quality care delivery.

Job Duties

• Comprehensive Inventory & Supply Chain Management: Maintain accurate, real-time inventory of all medications, medical supplies, and clinical materials.
• Regulatory Compliance & Audit Readiness: Ensure all clinical materials, medications, and storage practices comply with federal, state, and institutional regulations.
• Storage, Handling & Environmental Monitoring: Monitor and enforce proper storage conditions.
• Expiration Control & Recall Management: Establish and maintain systems to track expiration dates and manage product recalls.
• Quality Assurance & Compliance Auditing: Conduct routine audits of clinical materials usage, storage practices, and documentation.
• EMR Alignment & Documentation Integrity: Ensure accurate alignment between clinical material usage and EMR documentation.
• Vendor Relations & Procurement Coordination: Serve as the primary liaison for vendors and suppliers.
• Administrative & Office Supply Oversight: Manage non-clinical supply inventory across departments.
• Risk Management & Process Improvement: Proactively identify and mitigate risks related to clinical materials.
• Training, Policy Implementation & Staff Accountability: Develop and deliver training on materials management and compliance standards.
• Administrative Duties: Provide front office coverage for the University Health Center.