"CME Conference Coordinator"

CME Conference Coordinator

University of Colorado Anschutz Medical Campus

Department: Office of Medical Education, Office of Continuing Medical Education

Job Title: Academic Services Professional (Open Rank, Senior to Principal Professional)

Working Title: CME Conference Coordinator

Position #: 00686911 - Requisition #:38715

Job Summary:

The University of Colorado School of Medicine's Office of Medical Education (OME) is seeking a detail-oriented and mission-driven professional to join the Office of Continuing Medical Education (CME) team as a CME Conference Coordinator.

We are seeking a full-time Academic Services Professional (Senior to Principal Professional) to take on a vital administrative role within our Continuing Medical Education (CME) unit. The purpose of the work unit is to facilitate and coordinate the presentation of continuing medical education programs for physicians in compliance with the Accreditation Council for Continuing Medical Education (ACCME) Standards for Integrity and Independence in Accredited Continuing Education. The CME enterprise supports physicians' learning and improvement that contributes to their maintenance of competence, licensure, certification, and privileges in the context of competency in professionalism, patient care, systems-based practice, interpersonal skills, and medical knowledge. This limited-term position is responsible for planning, managing, and delivering continuing medical education activities, as well as marketing the overall CME program in terms of website development, modification, and strategic positioning within the School of Medicine.

This position will be a term-limited (1-year) position.

Supervision Received: This position reports to the Continuing Medical Education Program Manager and a dotted line to the Associate Dean for Continuing Medical Education.

Supervision Exercised: No supervisor exercised.

Key Responsibilities:

50% - CME Activities Management

• Build relationships and engage with clients in collaboration with the CME Associate Dean to establish contracts and execute renewals for the annual CME schedule of activities.
• Provide high-level oversight and strategic direction for CME certification processes across all activity types, ensuring compliance with ACCME standards and alignment with institutional goals.
• Serve as a subject matter expert in evidence-based adult learning principles and ensure principles are utilized when departments and organizations are planning their CME activities.
• Guide administrative staff in crafting activities that improve the performance, competence, and patient outcomes of physicians and other healthcare learners.
• Direct and ensure execution of all logistics for CME activities, including but not limited to course development, organization within learning technologies, in-person event travel/lodging arrangements, space planning, and day of support.
• Design, prepare, and distribute promotional announcements, agendas, evaluation tools, and certificates for CME-approved activities ensuring publications include program objectives and proper accreditation and credit designation statements.
• Update and maintain CME materials and ensure that they are accessible to end users and as an archive of content resulting from CME activities.
• Process activity evaluations, measure outcomes, and support the development of post-activity reports.
• Collaborate and liaise on CME topics, functions, and processes with senior management of the School of Medicine and its departments, educational institutions, CME staff, and the public.

40% - CME Data Management and Accreditation Support

• Provide oversight and strategic guidance for CME data management processes, ensuring systems, and workflows meet compliance standards and support data driven decision making and ensure the accurate tracking of participation, attendance, certifications, etc of CME activities.
• Assist with the preparation of accreditation materials, consisting of mid-cycle reviews, annual reviews and PARS reporting.
• Participate in the development and distribution of various surveys using existing programs and systems to collect and maintain data in a centralized format.
• Assist with data entry from collected forms and surveys as needed with an emphasis on accuracy and strong data management processes.
• Learn multiple databases to serve as either a primary or backup resource for reporting and data analysis. Responsible for ensuring that data is stored in all applicable systems and that it is accessible to all stakeholders.
• Assist with the identification of appropriate internal controls to monitor and ensure compliance with ACCME and other CME required reporting.

10% - Other duties as assigned

• Serve as support on other ad hoc CME projects or tasks, as requested. Attend professional development trainings and conferences in support of professional growth and career development.
• This description is a summary only and is describing the general level of work being performed, it is not intended to be all-inclusive. The duties of this position may change from time to time and/or based on business needs.

Work Location:

Hybrid - This role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings in Aurora, CO.

Why Join Us:

The Office of Continuing Medical Education is a strategic asset of the University of Colorado School of Medicine. The CME's mission is to enhance learners' knowledge, competence, performance, or patient outcomes through continuing medical education activities that are linked to practice and focused on health care quality gaps. We expect learners to apply new knowledge and skills to improve performance and patient outcomes in their practice settings. It is an exciting time to join the CME office, to support the ongoing growth and development of the office as a whole, optimize policies, processes and personnel, develop business relationship, expand scope of services and in light of legislative changes, which established CME requirements for physicians licensed in the state of Colorado.

Qualifications:

Minimum Qualifications:

Senior Professional

• A bachelor's degree in education, communication, social science, women and gender studies, psychology, computer science, information systems, business, health sciences, physical sciences, public administration, business administration, higher education, counseling, hospitality, liberal arts, finance, accounting, human services, student affairs, or a directly related field from an accredited institution.
• A minimum of two (2) years of professional/ business experience working in an administrative role providing the support, planning, and management of projects and/or events.

Principal Professional:

• Bachelor's degree in education, psychology, business, public administration, health care, educational technology, social science, liberal arts, communications, accounting, finance, library science, or a directly related field from an accredited institution.
• A minimum of three (3) years of professional/ business experience working in an administrative role providing the support, planning, and management of projects and/or events.
• A combination of education and related technical/military/paraprofessional experience may be substituted for a bachelor's degree on a year-for-year basis.

Applicants must meet minimum qualifications at the time of hire.

Preferred Qualifications:

• Previous work experience in a University setting or at the Anschutz Medical Campus.
• Prior work experience with ACCME accreditation standards and managing ACCME-certified CME activities.
• Experience working with evidence-based adult learning principles that improve performance outcomes in physician learners.

Knowledge, Skills and Abilities:

• Knowledge of ACCME policies and standards.
• Effective communication skills, both written and verbal.
• Familiarity with university procedures and systems (Concur, Marketplace, CVent, Sitefinity).
• Proficient in Survey Monkey, Zoom, and Microsoft Office.
• Ability to align and prioritize competing demands and embrace change.
• Able to establish and nurture productive relationships across all organizational levels.
• Can independently problem-solve using analytical and critical thinking skills.
• Have outstanding customer service and personal accountability skills.
• Exceptional organizational skills with meticulous attention to detail.
• Strong judgment and decision-making skills.
• Ability to plan, organize, implement, and coordinate financial and administrative activities.
• Ability to solve problems in a supportive and thoughtful manner, taking into consideration the various personalities and perspectives of constituents.
• Advanced proficiency in MS Office and adaptability to new software.

Anticipated Pay Range:

• Senior Professional: $52,961- $67,367
• Principal Professional: $60,905- $77,472