"Event Coordinator"

Event Coordinator

Company:
North Carolina State University

Job Location:

Category:
Conference and Events Administration

Type:
Full-Time

Join the Pack! A community with nearly 8,000 faculty and staff, and 30,000 students. NC State is one of the largest employers in North Carolina, offering a large range of career opportunities. Visit us at https://jobs.hr.ncsu.edu/.

Department: 477001 - Student Centers

Location: Raleigh, NC

Essential Job Duties:
The Event Coordinator is responsible for managing event reservations and catering requests for a wide range of clients, including student organizations, university departments, and non-university groups. Requests are received through virtual platforms, in-person meetings, and email. This position plays a critical role in ensuring events are accurately scheduled, properly staffed, and fully compliant with University policies and operational requirements.

The Event Coordinator must effectively prioritize reservation requests based on space availability, event complexity, scope, and institutional needs while providing excellent customer service and maintaining strong cross-departmental collaboration.

Key Responsibilities

• Meet with clients for complex events to determine room setup, audio-visual, staffing, and catering needs. Confirm existing reservations with clients prior to events.
• Process and prioritize event reservations for multiple venues based on space availability, event scope, and complexity.
• Coordinate event logistics with building services, catering, and internal and external partners to ensure successful execution.
• Evaluate event scope and complexity to determine appropriate staffing levels in accordance with NC State Student Centers' policies.
• Ensure events comply with University policies, safety regulations, and operational requirements.
• Assist with recruiting, hiring, training, scheduling, and supervising temporary and student event staff.

If you have experience with event planning, have demonstrated customer service skills and want to be part of a team to make NC State Student Centers successful, this could be the role for you!

Other Work/Responsibilities:

• Model the Division's mission and values, and foster a positive, cohesive workplace and congeniality among co-workers.
• Understand the goals and culture of the organization, and understand how employees' work activities, teamwork, and customer service impact clients. Work with your supervisor and colleagues to understand these goals and the culture.
• Adhere to all University policies, procedures, and regulations, and Division standard operating practices and protocols.
• Perform other duties as assigned to ensure Student Centers business needs are met.

Minimum Experience/Education:
High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Required Qualifications:
N/A

Preferred Qualifications:

• Experience in event coordination, hospitality, conference services, or a related field.
• Strong written and verbal communication skills to effectively communicate with customers, peers and supervisors; and professionally communicate with multiple levels of employees within the University.
• Strong organizational skills with the ability to manage multiple events simultaneously.
• Working knowledge of Google Suite (Email, Docs, Calendar, Sheets and Slides) and/or Microsoft Office Suite (Word, Excel and PowerPoint), with the ability to learn additional software.
• Knowledge of event management software and scheduling systems.

Required license or certification:
Valid Driver's License required. State vehicle furnished to drive to events or other Campus Enterprises locations.

Position Number: 00043622