College Assistant (2nd-3rd Year Law School or Graduate Students ONLY)

GENERAL DUTIES

• Under supervision, performs miscellaneous clerical, administrative, research or other work related to the operation of a College or other unit where such work is required on a part-time basis or for a period of limited duration.
• There is one Assignment Level for this position. All personnel perform related work. This specification describes typical assignments; related duties may be assigned as needed.
• Maximum tenure for any employee in this hourly position is 1040 hours per year.
• Performs routine clerical work; may answer and attend to telephone calls; maintain records, operate office machines (such as copier), sort and distribute mail, issue keys and identity cards, act as messenger, and perform related tasks as required.
• Types letters, memoranda, charts, and similar materials.
• Acts as cashier.
• Assists in statistical or research activities. May collect and compile data, code data for computer entry, perform data entry, and run computer reports.
• Performs clerical library work, such as sorting and shelving books, performing data entry into library systems, or binding books and periodicals.
• Assists in instructional programs, including tutoring and assisting students in areas such as reading and mathematics. May assist in speech and hearing therapy, provide musical accompaniment, and/or distribute and collect physical education equipment.
• Enters and maintains departmental records such as inventory control records, rosters, directories, and schedules.
• May operate computers, computer software, and other electronic equipment in performing assigned tasks.

CAMPUS SPECIFIC INFORMATION

The Central Office Records Access Unit manages and responds to requests for access to public CUNY Central Office records made under the New York State Freedom of Information Law ("FOIL") and ensures compliance with Federal, State, local laws, and University policies and guidelines regarding the retention and disposition of records, and identification and preservation of records of historic importance. Additionally, the Central Office Records Access Unit coordinates the continuous legal destruction of obsolete records per the CUNY Records Retention and Disposition Schedule.

The Central Office Records Access Unit is seeking one (1) second- or third-year law school student or graduate school student to assist with a temporary project that is expected to start immediately and is expected to wrap up by the beginning of the fall 2026 semester. The position entails the review and update of CUNY?s Records Retention and Disposition Schedule. Under the guidance of the University FOIL and Records Access Attorney the College Assistants will assist with updating the CUNY Records Retention and Disposition Schedule, so that it substantively and facially aligns/conforms with New York State?s Retention and Disposition Schedule for New York Local Government Records (LGS-01), which is currently in effect.

NOTE: Until further notice, this position is eligible for a hybrid work schedule.