"Community Events Coordinator"

Position Details

Position Information

Posting Number: AS499P

Position Title: Community Events Coordinator

Contract Length: 12 months

Class Summary

The Community Events Coordinator is a dynamic and highly organized professional responsible for fostering strong relationships between the College and the wider community through effective event management and outreach. This role oversees all aspects of community-led space reservations, represents the College at various external functions, and expertly coordinates a diverse range of internal and special events, including those held at our satellite locations. The ideal candidate will be a proactive communicator, a meticulous planner, and a passionate advocate for the Colleges mission and values.

Candidates Eligible to Apply: Internal/External

Position Type: Exempt Staff

Employment Status: Full Time

Position Funding Type: Regular

Minimum Education/Training/Experience

• Associates degree, bachelors degree preferred in logistics, event management, or related field.
• 3 years of progressive experience in event planning, community relations, or a similar role, preferably in an educational or non-profit setting.
• Proven ability to manage multiple projects simultaneously, prioritize tasks, and meet deadlines in a fast-paced environment.
• Exceptional interpersonal and communication skills (written and verbal), with the ability to engage effectively with diverse audiences.
• Strong organizational skills and meticulous attention to detail.
• Proficiency in event management software and Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work flexible hours, including evenings and weekends, as required by event schedules.

Preferred Education/Training/Experience

• Experience working with or knowledge of higher education institutions, particularly community colleges.

Job Duties

Community Space Reservations

• Manage and oversee the reservation process for all College spaces utilized by external community groups, ensuring efficient scheduling, adherence to policies, and optimal resource allocation.
• Serve as the primary point of contact for community organizations seeking to reserve College facilities, providing excellent customer service and clear communication.
• Develop and maintain a comprehensive calendar of community space bookings, proactively identifying potential conflicts and proposing solutions.
• Ensure all necessary permits, insurance, and logistical requirements are met for external events utilizing College property.

Community Representation & Outreach

• Act as a visible and engaging representative of the College at various community functions, including but not limited to Chamber of Commerce meetings, Rotary Club events, local festivals, and tabling events.
• Promote College programs, initiatives, and opportunities to the community, actively seeking to expand partnerships and enhance the Colleges public image.
• Network with community leaders, businesses, and organizations to identify collaboration opportunities and strengthen College ties.
• Assist with coordination and preparation to deliver presentations about the College to external groups as needed.

Internal Event Coordination

• Plan, organize, and execute a variety of internal College events, including Employee Recognition Dinner, Holiday Celebrations, Convocation and community events.
• Support special meetings with external groups (e.g., donor events, legislative visits)
• Manage all logistical aspects of internal events, including venue selection, catering, audio-visual needs, decor, guest lists, invitations, and on-site coordination.
• Collaborate closely with internal departments and stakeholders to ensure seamless event execution and alignment with College objectives.
• Develop and manage event budgets, tracking expenses and ensuring cost-effectiveness.

General Event Coordination

• Develop and implement event plans, timelines, and checklists to ensure successful execution of all events.
• Coordinate with internal and external vendors (e.g., caterers, rental companies, AV technicians) to secure necessary services and equipment.
• Oversee event setup, execution, and breakdown, ensuring a smooth and professional experience for all attendees.
• Conduct post-event evaluations to assess effectiveness, gather feedback, and identify areas for improvement.
• Maintain accurate records of all events, including attendance, expenditures, and feedback.

Physical Requirements

• Ability to stand, walk, and move around for extended periods during events.
• Ability to lift and carry up to [e.g., 25] pounds occasionally.

Salary Range

Minimum Salary Range: $52,559

Maximum Salary Range: $65,699

Posting Dates

Posting Open Date: 10/20/2025

Posting Will Be Open Until Filled: Yes

Documents Needed to Apply

Required Documents:

• Resume
• Cover Letter
• Transcripts (1 of 3)
• Additional Transcripts (2 of 3)
• Additional Transcripts (3 of 3)

Apply Now

EEO Statement

College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status.

College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992.