Conference and Events Assistant II

Conference and Events Assistant II

Company:
The University of Arizona

Job Location:
Tucson, 85724

Category:
Conference and Events Administration

Type:
Full-Time

Posting Number: req25689

Department: Arizona Student Unions

Location: Tucson Campus

Address: Tucson, AZ USA

Position Highlights

The Conference & Event Assistant II is responsible for ensuring that the Unions common area and event spaces are cleaned, set up and event ready.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocations services, please click here.

Duties & Responsibilities

Event Setup & Breakdown

• Set up and tear down event spaces, including moving and arranging tables, chairs, stages and other equipment.
• Assist with setup of basic audio visual equipment.
• Loading & unloading of event equipment from trucks, storage areas and transport to event spaces.
• Ensure event spaces are arranged according to client specifications.

Cleaning & Upkeep of Event Spaces

• Clean events areas before and after each event to ensure spaces are tidy and ready for next event or client tours.
• Ensure event spaces meet ADA and Fire Code compliance to maintain safety and accessibility standards.
• Identifies necessary repairs and completes necessary work tickets.

Building Support

• Audits events are ensured they are executed according to client requests and event agenda.
• Keep storage areas organized and maintained.
• Assist with furniture, equipment and office moves.
• Delivery and pick up of interdepartmental mail, equipment and products to various department outlets.

Safety

• Follow all building and employee safety protocols.
• Act as point of contact for on-site issues and address them promptly with minimal disruptions to events.

Knowledge, Skills & Abilities

• Ability to effectively communicate with staff, students and clients.

Physical Requirements

• Ability to lift and transport up to 50 lbs.
• Ability to operate dollies, carts and other equipment to move heavy objects safely and efficiently.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• High school diploma or equivalency is required.
• Minimum of 3 years of relevant experience, or equivalent combination or education and work experience.
• Must have a valid driver's license and ability to drive according to the University Fleet Safety Policy.

FLSA: Non-Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: University Operations

Benefits Eligible: Yes - Full Benefits

Rate of Pay: $16.50 - $20.63

Compensation Type: hourly rate

Grade: 3

Compensation Guidance
The Rate of Pay Field represents the University of Arizona's good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate's work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.

Career Stream and Level: OC2

Job Family: Conference & Events

Job Function: University Operations

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates: HR-Auxiliaries@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Campus Safety Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University's campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.