"Contracts Coordinator"

American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about American University.

Department: Contracts

Time Type: Full time

Job Type: Regular

FLSA Status: Exempt

Work Modality: Hybrid 02 (On Campus 2 days/Week)

Union: Excluded

Summary: The Contracts Coordinator is responsible for tracking all contracts through their lifecycle using the contracts database. The Contracts Coordinator administers and negotiates certain contract categories for the university including renewals, contract templates, and notifications as defined by the Manager - Contracts Management. This position analyzes various categories of spend and reviews contracts for buyers. The coordinator can also develop new contract templates and types of contractual vehicles for existing categories of supply, as well as identify and develop new categories and processes. The coordinator also provides administrative support to the Contracts Group.

Essential Functions:

1. Contracts Administration
   • Track all Department contracts through life cycle in the current contracts database as the primary administrator.
   • Monitor, coordinate, and approve (as appropriate) contract renewals which includes notifying end users of upcoming terminations within 30 to 180 days before renewals.
   • Create, administer, and identify new and/or hybrid contracts, agreements, change orders, and amendments, and utilize previously developed agreement templates as required.
   • Perform supplier contract/program compliance and report on outcomes in association with selected buyer.
   • Initiate and administer contract life cycle assessments for category management while maintaining high service quality and contractual completeness.
2. Contracts Review
   • Review, administer and negotiate contracts as needed.
   • Review supplier proposals and quotes for terms and conditions consistency; analyze submissions through cost analysis; produce summaries or contracts analysis as needed in coordination with other contracts analysts and/or buyers assigned to specific contracts.
3. Miscellaneous Duties
   • Miscellaneous duties as needed assigned by Manager, Contracts Manager and Director of Procurement.

Competencies: Prioritizing and Organizing, Acquiring and Analyzing Information, Serving Customers, Supporting Coworkers, Championing Customer Needs.

Position Type/Expected Hours of Work: Full-time, 35 hours per week minimum.

Salary Range: $60,000 - $65,000 annually.

Required Education and Experience: Associate degree or equivalent combination of education and experience or working towards a contracts certificate or some other related subject, 2-4 years of relevant experience, strong interpersonal skills, effective written and verbal communications skills, strong analytical skills, ability to work independently, strong organizational and multi-tasking capability, proficiency with Microsoft computer programs/applications.

Preferred Education and Experience: Bachelor’s degree or equivalent, 4-6 years of relevant experience.

Work Authorization/Security Clearance: Successful completion of a pre-employment background check is required.

Other Duties: Complete assignments on time, focus on customer service and team building, timely communication, consolidation of vendors and services, fact-based negotiation, ability to adapt to change, business process design, data analysis, supplier relationship management, Total Cost of Ownership understanding, product and category knowledge.

Benefits: AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits, leadership development certificates, and has been recognized as a fit-friendly worksite. Click here to learn about benefits.