"Procurement and Contract Manager"

Position Summary Information

The Procurement and Contract Manager will be responsible for discharging a variety of administrative, professional, and supervisory duties in the Administrative Services division of the College assigned by the Vice President for Administrative Services.

Primary Duties

• Coordinates all bidding endeavors of the College; ensures that the approved bidding policies of the College are followed; prepares bid packets, working with faculty and staff as necessary to develop bid specifications; ensures that all advertising requirements are met; opens and analyzes bids; makes recommendations on bid awards; ensures all legal documentation is received by the College; prepares AIA contracts; provides project management; approves invoices for payment; keeps records and files as necessary.
• Coordinates and manages interior renovation projects (carpet, paint, blinds and furnishings) with faculty and staff and facilities team; schedules work whether in-house or outsourced; monitors progress; audits and approves invoices for payment.
• Maintains approved furniture database; assists employees with furniture needs and quotes for approvals; procures furniture; arranges for delivery; audits and approves invoices for payment.
• Ensure all procurement activities comply with college policies and procedures.
• Identify and implement cost-saving initiatives throughout the procurement process.
• Collaborates with the Director of Facilities and the Vice President of Administrative Services to provide project management for major maintenance and capital construction projects.
• Serves on the Space Management Committee and supports the Vice President of Administrative Services in their role as Chair of the committee.
• Coordinates and manages vending services on campus; administers exclusivity contract; ensures vending machines are maintained and functioning properly; ensures that customer issues/refunds are handled in a timely manner.
• Supervises the Print Shop department, ensuring quality service is rendered to faculty, staff, and other organizations; approves departmental policies and pricing; ensures copyright laws are followed; keeps abreast of technology changes and enhancements and how they affect operations; ensures that all fiscal matters are duly attended and assists with the annual budget.
• Coordinates surplus equipment disposal through recyclers, obsolete equipment sales, motor pool vehicle sales, and online auctions, working with the Technical Support Manager and Physical Resources Office Assistants; ensures that all advertising requirements are met; ensures the sales are conducted professionally and that all College policies are followed.
• Maintains and updates the College room inventory database as required by the Wyoming Community College Commission; sends requisite updates to the Commission at least annually; conducts space utilization studies as may be required by the Commission using approved methodologies.
• Coordinates and maintains the process for contract approval and the database of signed contracts.
• Coordinates the College-owned cell and satellite phones for staff as necessary; audits and approves all phone bills for payment.
• Coordinates signage updates on campus; works with Graphic Designer on door signs and wall directories and vendors for exterior and other signage needs.
• Maintains and updates several manuals and databases to include the College’s comprehensive online Approved Fees webpage, roof warranties, and agreement files.

Minimum Qualifications

• Graduation from a college or university with a Bachelor’s Degree with significant course work in the areas of finance, business administration, public administration, or a related area.
• 3 years of experience in procurement or finance.
• Good knowledge of statistical and mathematical processes.
• Working knowledge of a requisition/voucher type purchasing system.
• Good knowledge of Microsoft Office programs such as Word, Excel, Access, Publisher, PowerPoint and the ability to use these software programs effectively and efficiently.
• Ability to manage fiscal resources.
• Ability to write and speak effectively.

Equivalency Statement

For those candidates who do not exactly meet all minimum qualifications, an equivalent combination of education and experience which has provided comparable knowledge and abilities will be considered.

Preferred Qualifications

• Previous position-related experience in Administrative Services.
• Masters Degree in Business or a related area.
• Purchasing or Supply Management Certification(s).

Open Date

09/03/2025

Special Instructions to Applicants

Unofficial transcripts are accepted for application purposes. Official transcripts are required as a condition of employment.