Administrative Coordinator

Department: OCCUPATIONAL THERAPY

Position Category: Staff Full Time

Job Description

The Administrative Coordinator provides comprehensive administrative support to the Doctor of Occupational Therapy (OTD) Program, ensuring the smooth day-to-day operations of academic, clinical, and program-related activities. This position works closely with faculty, students, and external partners to coordinate program logistics, manage communications, maintain accreditation documentation, and support student onboarding and fieldwork processes. The coordinator plays a key role in scheduling, data management, budgeting, compliance, and facilitating effective communication within the program and with institutional stakeholders. The candidate must have excellent communication skills, judgement and creative problem-solving skills.

Required Qualifications

High school diploma; *two years office experience.

Preferred Qualifications

Some college in a business-related field with excellent technical skills and experience in higher education

Job Duties

• promote the mission of Lincoln Memorial University to all faculty, staff, students, and to the community at large
• promote effective working relationships among faculty, staff, and students
• participate on university committees
• maintain proper security for all University files and information and follow privacy procedures at all times
• assist the Occupational Therapy Program Director in carrying out appointed responsibilities
• coordinate activities for the Program in coordination with administrative assistants across the college
• promote understanding of university requirements for faculty, staff, and students within the college's programs, and coordinate services between the programs
• establish effective office organizational and management procedures in accordance with University policies
• maintain records, reports, and other documents that support the Southern Association of Colleges and Schools (SACSCOC) Criteria for Accreditation and standards and guidelines for the occupational therapy department including ACOTE approval/accreditation
• promote effective fiscal management
• maintain accurate and accountable records
• establish/maintain program documents and reports
• assist with course/room scheduling as needed
• organize and assist in data collection/storage for the school
• coordinate annual inventory reports for the school
• perform general office duties of word processing, filing, scheduling appointments
• collect data for files, duplication, distribution of mail, maintain adequate inventory of supplies
• assist in the completion of required institutional and program budgeting, assessment, and strategic planning reports necessary for the operation and advancement of the University
• maintain records and procedures for duties and responsibilities of position
• complete required institutional, program accreditation, and other reports necessary for the advancement of University programs, both on campus and at extended campus sites
• perform other duties as assigned