"Coordinator, External Events"

Department:

Event & Conference Services is UMBC’s full-service event planning support team, and a one-stop-shop for scheduling event spaces and resources on the UMBC campus. We are dedicated to delivering high-quality event services and professional customer service to our clients.

Position Overview:

UMBC is hiring an External Event Coordinator in Event & Conference Services! Join our event scheduling and advising team, streamline operations, and play a key role in shaping campus events for external users and summer conference guests.

Why Work at UMBC?

UMBC offers competitive compensation. This role starts at $54,000 and has over 4 weeks of vacation for regular full time roles. Tuition remission is also available. What is it like to work at UMBC? Check out Glassdoor or Indeed. For 16 years in a row UMBC has been recognized as a Great College to Work For!

Telework:

A hybrid telework schedule may be available.

Responsibilities:

• Coordinates, initiates, and manages the process for sending and executing contracts/facility rentals.
• Coordinates on-campus services for facility rentals as well as contractual services (dining/ catering, security, housekeeping, etc.) through appropriate systems and workflow (e.g. 25Live, Basecamp, Box, DocuSign, etc.).
• Maintaining accurate documentation, including service requests, quotes, and invoices and reviews and approves administrative tasks (e.g. pricing, billing, procurement, etc.).
• Acting as a primary point-of-contact for all facility rental users throughout planning, stay, and billing.
• Software management for clients and campus partners. 25Live, Basecamp, Social Tables, Google Suite, Box.
• On campus event support as necessary and “On call” services through the summer conference season.
• Work directly with Conference Operations Coordinator and summer conference group leaders to ensure proper roster data and overnight conference group numbers.

Required Minimum Qualifications:

Education Required:
Bachelor's degree preferably in event management, hospitality, marketing, business management, or closely related field.
Experience Required:
Two years of experience in event management or hospitality.
Demonstrated commitment to meeting the needs of diverse populations and organizations; ability to interact effectively with broad campus constituents and community partners.
Strong verbal, written and interpersonal communication skills.
Excellent organizational and time management abilities.
Impeccable customer service values.
Comfort with a high-paced dynamic work environment.
Strong team player mentality required.

Preferred Qualifications:

• Experience in event advising or event planning in a university setting is preferable.
• Experience with 25Live scheduling software, and Google Suite strongly preferred.

Salary:

$54,000 - $61,000 depending on qualifications and experience. The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. The above salary range represents the University’s good faith and reasonable estimate of the range of possible compensation at the time of posting.

Hours:

Full-time

Type:

Regular

FLSA Status:

Exempt

Special Instructions to Applicants:

Upload a cover letter and a resume. For best consideration, apply by January 15, 2026

Closing Date:

Open Until Filled

Benefits:

UMBC offers a rich benefits package. Regular and grant funded regular positions (Full benefits summary click here): Generous Leave which includes accruing:
22 Days of Annual Leave
15 Days of Sick Leave
15 Holidays
3 Personal Days
Tuition Remission:
8 credit hours per semester
Tuition remission at UMBC for eligible dependents after two years of FT employment
Additional Benefits:
Life and disability insurance
Retirement plans (including the choice of joining the pension plan)
Professional development opportunities
Wellness opportunities
& Much more