Coordinator, Foundation Operations

Job Summary

Reporting to the Executive Director of the Foundation, the Coordinator, Foundation Operations performs a variety of functions that support the overall success of the organization, including board relations, fundraising technology, donor relations, and named scholarship administration.

The Coordinator, Foundation Operations is a critical member of the Foundation team, whose work is driven according to the direction set forth in the strategic plan.

Primary Duties and Responsibilities

Board/Foundation

• Serves as a point of contact for the Board and Foundation office; facilitates communication between Board and staff; ensures timely dissemination of important information throughout the organization
• Schedules Board and committee meetings, prepares and distributes agendas and meeting materials, takes accurate minutes to record decisions
• Prepares, distributes and maintains accurate and up-to-date reports, calendars and records, including Board meeting minutes, membership lists, budget/finance data, and Board/Foundation files
• Assists with the orientation of new Board members, providing them with necessary information and resources
• Provides high-level customer service and office support to Board and Foundation operations

Fundraising

• Provides accurate and timely donor, constituent, prospect, and alumni database management, including export and import reports and database audits
• Creates, prepares, and sends donor gift acknowledgment letters, donor reports, and correspondence
• Coordinates logistics for donor meetings, events, and outreach initiatives, including catering, invitations, and follow-up communications
• Assists with social media, the Foundation website, and the future online alumni association site

Donor Engagement

• Assists in the execution of TCC Foundation’s signature events
• Supports the Foundation role in complex events, including budgeting, registration, coordination, and implementation
• Supports the distribution of Student Profiles, the annual Impact Report, and additional promotional materials to donors and constituent groups; ensures broader reach via social media and the TCC Foundation website

Named Scholarships

• Prepares scholarship application processes for students and coordinates application review and scoring
• Facilitates and oversees scholarship selection committees and committee responsibilities, ensuring compliance, eligibility, and policy requirements are maintained
• Ensures that awarded scholarships are fully disbursed in accordance with donors’ intent
• Serves as the primary point of contact for donors
• Maintains TCCF scholarship software and application systems, including archiving data from these systems

Required Minimum Qualifications

• Associate's degree
• Two (2) years’ working experience in a leadership role; or an equivalent combination of education and experience
• Two to five years of experience in nonprofit administration, foundation operations, donor services, scholarship administration, development support, or related fields
• Experience in a college foundation, higher education setting, or public-sector nonprofit environment
• Valid driver’s license with an acceptable driving history and reliable transportation

Preferred Qualifications

• At least one (1) year’s working experience with Blackbaud Raiser’s Edge NXT