"Coordinator, Student Affairs (College of Medicine-Phoenix)"

Position Highlights

The Department of Academic Affairs at The University of Arizona College of Medicine-Phoenix is seeking a highly motivated, enthusiastic, and skilled Student Affairs Coordinator. This position will assist department leadership by coordinating student engagement events and maintaining a welcoming office environment. A successful employee will execute dynamic events throughout the year and be the administrative lead for the day-to-day functions of the Student Affairs unit. This position requires strong organizational skills, creativity, and effective communication.

• Occasional late evenings and/or weekend work will be required.

Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been recognized for our innovative work-life programs. For more information about working at the University of Arizona and relocation services, please click here.

Duties & Responsibilities

• Collaborate with Student Affairs leadership to develop strategic plans for department events.
• In collaboration with internal and external constituents, such as Marketing/Communication and building managers, develop and execute signature events, including Match Day, Commencement, and White Coat Ceremony.
• Coordinate special events hosted by Medical Student Government, Interest Groups, Academic Houses, and others.
• Provide assistance with arranging venues, catering, equipment, technological needs, and other elements crucial to a successful event.
• Facilitate workshops, conferences, and appointments for students and staff within the College of Medicine - Phoenix.
• Prepare background and marketing materials for special events and college initiatives.
• Make travel reservations and itineraries, as needed.
• Monitor or oversee a variety of account expenditures.
• Maintain and reconcile detailed budgets for various accounts.
• Advise and/or determine which expenditures are within the budget guidelines, prepare administrative and financial reports, analyze, summarize and interpret information, and recommend corrective action.
• Handle the financial transactions of the office for project meeting expenses, travel reimbursement, and student events.
• Assist the office in preparing and finalizing correspondence. This may involve research, collecting, and analyzing information, and reporting findings.
• Supporting initiatives and tasks managed by other units within the Student Affairs team, as needed.

This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.

Minimum Qualifications

• Bachelor's degree or equivalent advanced learning attained through professional level experience required.
• Five (5) years of relevant work experience, or equivalent combination of education and work experience.

FLSA: Exempt

Full Time/Part Time: Full Time

Number of Hours Worked per Week: 40

Job FTE: 1.0

Work Calendar: Fiscal

Job Category: Student Services

Benefits Eligible: Yes - Full Benefits

Rate of Pay: 53,039-66,299

Compensation Type: salary at 1.0 full-time equivalency (FTE)

Grade: 7

Career Stream and Level: PC3

Job Family: Student Activities & Engage

Job Function: Student Services

Type of criminal background check required: Name-based criminal background check (non-security sensitive)

Number of Vacancies: 1

Contact Information for Candidates: College of Medicine-Phoenix, Office of Human Resources HR-PHX@arizona.edu

Open Until Filled: Yes

Documents Needed to Apply: Resume and Cover Letter

Special Instructions to Applicant:

Application: The online application should be completed in its entirety. Blank or missed information may be considered an incomplete submission.

Cover Letter: Should clearly indicate how your skills and professional employment experience meet the Minimum and the Preferred qualifications (if applicable).