"Coordinator – Upward Bound Math Science Program"

Coordinator – Upward Bound Math Science Program

Company: West Virginia Higher Education Policy Commission

Job Location: Category: Academic Advising Type: Full-Time

GENERAL JOB SUMMARY: The Coordinator will assist the Director of TRIO Programs in the daily delivery of program services to eligible participants to ensure successful completion of secondary education as well as preparation and persistence through postsecondary education. Major responsibilities include the promotion of services to the target community; providing academic and financial aid assistance to eligible participants wishing to pursue a program of postsecondary education; and documenting and project services. The Coordinator for the Upward Bound Math and Science Program will be serving Weir High School. This grant-funded position offers remote work options for candidates residing within a reasonable distance of Weirton, WV.

Classification: Full-time, Non-Classified, Exempt, Benefits-Eligible, Grant Funded

JOB DUTIES AND RESPONSIBILITIES: Reporting to the Director of TRIO Programs, the Coordinator will assist with the following:

• Coordination of programs and strategies to improve recruitment, retention, and graduation rates for targeted populations.
• Conduct applicant intakes, verify student eligibility for the program, provide direct services to students, and maintain a student referral process with school personnel and community partners.
• Prepare individualized Educational Assessment Plans (EAP’s) for participants based on needs assessment every academic year.
• Document all advisement activity and provide regular status reports as required.
• Advise Program participants in social, career, financial aid and academic areas.
• Design and deliver college readiness workshops for collegiate learning and success strategies in general and specific academic areas.
• Under the direction of the project director, participate in hiring, training, and evaluation process of program academic support staff (teachers and tutors/mentors).
• Coordinate and oversee tutors and mentors during the academic year and summer component.
• Coordinate summer programming for participants, including a six-week residential summer campus experience.
• Coordinate and attend meetings to address concerns and interventions with adults in students’ support systems.
• Gather data for the Annual Performance Report to the U.S. Department of Education.
• Maintain record-keeping documents on program services utilizing program software (BLUMEN).
• Annually administer and interpret the results of achievement test scores to students and disseminate the test information to the project director and target school personnel.
• Maintain documentation of counseling contacts with parents, teachers, and high school counselors, and submit reports to the project director.
• Provide parents and participants with workshops and information related to areas of concern, i.e., applying for financial aid, completing admission applications, etc.
• Provide supervisors and school personnel within the target area with progress reports on participants, as needed.
• Assist with planning, coordinating and chaperoning field trips.
• Engage in follow-up activities (letter writing, phone contacts, visits, etc.) to determine the status of participants during and after their high school graduation.
• Assist in publicity and communication efforts for the Program, i.e., place posters in businesses, represent the Program at local civic and community organizations, etc.
• Complete other work consistent with a basic understanding of the mission, vision role, and goals of the TRIO Upward Bound Math-Science Programs as outlined in the Grant and other duties assigned by the director that job-related circumstances may demand.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

• Familiarity with college access and success efforts at the national, state, and institutional level.
• Excellent organizational and problem-solving skills.
• Exceptional interpersonal skills, especially with students.
• Willingness and ability to visit with potential students where they are located, e.g. various local educational institutions, public agencies, and community organizations.
• Ability to communicate effectively with various stakeholders (students, colleagues, administrators), both verbally and in writing; and ability to work well within a team.
• Skill using Microsoft Office programs including Word, Excel, Power Point, and Outlook.
• Local, regional, and some national travel are required, including airline travel.
• May require some medium-heavy lifting for events.

MINIMUM EDUCATION AND EXPERIENCE: A bachelor’s degree in education, counseling, social work, business or a related field is required. Two years recent relevant work experience is required. Relevant experience includes but is not limited to program coordination and implementation that required development of professional, productive relationships across a community to provide services; experience with academic advising, college access and financial aid advising, or counseling services, instructing, mentoring, and tutoring students, experience with college access/student success initiatives in a public school/agency, or institution; experience working with TRIIO or other college access programs. Must be able to meet the travel requirements including possible airline travel.

Closing Date: October 23, 2025

Application Process: In addition to filling out the online application, interested applicants should submit a cover letter, resume and contact information for three professional references.

IMPORTANT: Your eligible score will be based on information provided in your application; therefore, make sure the work experience section in your application is detailed and complete. Final candidates are subject to employment and credential verification, as well as reference and background checks.

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