"CTCCE Administrative Assistant (Hourly) | SOM | Surgery"

Advertising Summary:

Unit: School Of Medicine MBU

Department: Surgery

Duties & Responsibilities:

The Administrative Assistant provides administrative support to the department, including data entry, student progress tracking, email management, and other general office duties. This role requires strong organizational, communication, and interpersonal skills with the ability to work independently.

Data Entry:

• Accurately and efficiently enter data into various databases and spreadsheets.
• Maintain data integrity and accuracy.
• Perform data entry audits and resolve discrepancies.

Process Tracking:

• Check various platforms for student progress.
• Update spreadsheets and tracking boards as needed.
• Notify program staff of progress.

Email Management:

• Manage and respond to incoming and outgoing emails.
• Draft and compose professional emails on behalf of supervisor.
• Monitor email inboxes for urgent or critical messages.

Phone Calls and Routing

• Answering main line phone calls.
• Assisting customers with basic questions.
• Routing calls to staff as appropriate.

General Office Support:

• Assist with special projects as needed.
• Other administrative duties as assigned.

Qualifications:

Minimum Qualifications

• Proficiency in Microsoft Office Suite.
• Excellent data entry and typing skills.
• Ability to perform recurrent tasks independently.
• Attention to detail and accuracy.
• Ability to prioritize tasks and meet deadlines.
• Positive and professional demeanor.
• Hybrid, must have computer and internet access.
• Demonstrated experience working in and fostering an environment of respect, professionalism and civility with a population of faculty, staff, and students from various backgrounds and experiences, or a commitment to do so as a staff member at VCU

Preferred Qualifications

• 3 years Previous experience in administrative or office management.

Salary Range: $15 -$25 /Hour

FLSA Exemption Status: Non-Exempt

Hours per Week: 28

ORP Eligible: No

Flexible Work Arrangement: Hybrid

University Job Title: 91901 - Open

Rank: Non Faculty

Tenure: Ineligible