"Database Coordinator - Wichita GEAR UP"

Job Details

Department: Wichita GEAR UP Programs

Campus Location: Wichita, KS - Other Wichita Location

Hire Type: Full Time

Pay: Salary set at $42,000/yr (20.19/hr)

Work Schedule: Mon-Fri, 8:00am-5:00pm (some evenings)

Export Compliance Requirement: No export control requirement.

Job Story

(Because every student’s success story starts with accurate data.)
We’re looking for a detail-driven, grant-savvy data champion to join our team and ensure that every metric tells the right story. This isn’t just about spreadsheets it’s about shaping futures & your work will help us prove that students are getting the academic and mentoring support they deserve. If accuracy is your love language and you get a small thrill from catching discrepancies that others miss… keep reading.

You’ll be the steward of the baseline metrics that shape our entire program; from the Initial CAP Survey to the monthly reports used by school administrators and the quarterly data needed for federal annual submissions. Your work ensures GEAR UP can demonstrate real, measurable results at a time when transparency and accountability are defining education nationwide.

You’re naturally curious and methodical. You don’t just report data—you interpret it. And you aren’t intimidated by federal guidelines or complex metrics; you’re energized by the responsibility.

Our ideal fit:

• Exceptionally detail oriented, organized, and systematic.
• Comfortable with federal grant expectations, or willing to learn them quickly.
• Able to interpret trends, not just run reports.
• Understands how to communicate data findings clearly to both technical and non-technical audiences.
• Resourceful in researching anomalies and reaching out for clarification when numbers don’t align.
• Skilled at asking the right questions instead of making assumptions.
• Calm under pressure, especially when deadlines stack up around reporting cycles.
• Enjoys improving systems, processes, or workflows for cleaner, more accurate outcomes.

If you can handle the needs of data & understand how they related to real people being represented, so we can talk with you!

Job Summary

Designs, implements and maintains database(s) for program(s). Performs data entry into database and moderately complex reporting from database.

Essential Functions

Oversees the design, implementation, and maintenance of database and data backup system(s). Monitors and ensures computer programs, printers and other hardware meet department needs. Ensures accurate and timely data entry. Cleans data as needed. Provides recommendations to improve data collection and analysis. Conducts data needs assessments and collaborates with internal and external professionals to ensure system capabilities meet data requirements. Responds to information requests, reviews data reporting requirements, and develops required reports.

Job Duties

• Own the numbers: Collect, input, and validate essential baseline metrics (Initial CAP Survey and beyond).
• Be the storyteller: Interpret data trends and communicate what the numbers reveal.
• Keep us compliant: Prepare monthly reports for school officials, quarterly database updates for Annual Performance Report APR prep, and annual summaries for federal reporting. Ensure students receive the academic and mentoring supports required by the grant.
• Guard data integrity: Monitor for discrepancies, investigate anomalies, and collaborate with teammates to resolve differences.
• Collect, input, organize, and validate large volumes of student data with precision and accuracy.
• Track student success: Ensure CAC follow-up sections accurately reflect academic goals, interventions, and service delivery.
• Assists Administrative Specialist with computer inventory & other technology aspects.

Required Education and Experience

• High school diploma or equivalent
• Five (5) years of experience in data coordination or related field. Every 30 hours of college coursework in computer science can be substituted for one (1) year of experience.

Required License/Certifications/Training

None

Knowledge, Skills and Abilities

• Time management capability, establishing priorities to align with program & reporting timelines.
• Ability to analyze problems and resolve conflicts.
• Knowledgeable interpreting data & compiling into accurate reports regularly.
• Detail focused & comfortable investigating when conflicting information presents.
• Microsoft Office knowledge, as well as database management knowledge.
• Good customer Service and communication skills, with various levels of team members.

Additional Information

Physical Requirements

Ability to remain in a stationary position. Ability to operate a computer and other office equipment including but not limited to phone, printers, copiers, and calculators. Ability to communicate with others and accurately exchange information.