"Department Academic Administration Associate"

Job Details

Job Title: Department Academic Administration Associate

Requisition Number: RE51276

Working Title: Department Manager

Department Name: 8G030:Educational, School and Counseling Psych

Work Location: Lexington, KY

Grade Level: 42

Salary Range: $17.41-27.87/hour

Type of Position: Staff

Position Time Status: Full-Time

Required Education: AA

Required Related Experience: 4 yrs

Required License/Registration/Certification: None.

Physical Requirements: Sitting at a workstation for extended periods of time; lifting/carrying light-weight objects; and walking across campus.

Shift: Monday – Friday 8:00 AM – 5:00 PM; and occasional evenings and weekends based on unit needs.

Job Summary: The department manager position is a critical driver of departmental success, serving as the central point of coordination for administrative operations, faculty support, and stakeholder engagement. With a focus on efficiency and responsiveness, the role helps ensure the seamless daily functioning of the department by managing workflow, supporting leadership, and overseeing logistical needs such as travel reporting, purchasing, and resource coordination. The individual in this role acts as a go-to resource for faculty, staff, and students while balancing multiple priorities with discretion, professionalism, and a strong sense of initiative. From maintaining essential communication channels to supporting special projects, this role is foundational to creating a high-functioning, well-organized academic environment.

Beyond internal operations, this position plays a strategic liaison role between the department and the broader university, connecting with units across the College and centralized services to ensure compliance, alignment, and timely execution of key initiatives. Responsibilities include organizing event logistics, submitting space and facilities requests, submitting Concur reports and purchasing requests, and maintaining essential records in accordance with university policy. The individual is also instrumental in supporting faculty recruitment, graduate admissions efforts, and departmental events—bringing creativity, attention to detail, and a collaborative mindset to every task. With a strong foundation in university systems and policies, this role not only supports day-to-day operations but actively contributes to the long-term success and reputation of the department.

Skills / Knowledge / Abilities: SAP, Tableau, Microsoft Office Suite, and Teams.

Does this position have supervisory responsibilities?: No

Deadline to Apply: 09/15/2025