Department Assistant

JOB GOAL:

To advance the college’s mission, vision, principles, values and strategic initiatives through continuous improvement decisions.Limited Term Position – Continuation of this position is contingent upon future funding from the Iowa Department of Corrections

GENERAL JOB SUMMARY:

Under limited supervision, the department assistant performs clerical work at the administrative level such as composing routine correspondence, word processing documents, maintaining budgets and records, administering official HSED exams, and obtaining and providing factual information requiring knowledge of policies and procedures of the Anamosa State Penitentiary, Kirkwood Community College, and the Iowa Department of Corrections. A degree of independent judgment and cooperation with other employees and programs is essential. The position also involves working with confidential information.

The typical work schedule will be Monday through Friday from 7 am to 3 pm.

UNIVERSAL CORE COMPETENCIES:

• Advocate for Continual Improvement- empowering each other to identify opportunities for excellence.
• Collaborate with Mutual Accountability- working together with a willingness to take ownership and account for our actions.
• Champion Service- anticipating needs and create a welcoming, diverse, and inclusive environment.
• Perseverance- commitment to excellence even in the face of adversity or delay in achieving success.
• Lead- regardless of title, through positive influence.

DUTIES/RESPONSIBILITIES:

• Maintain class schedules and student records through the use of Microsoft Office (Word, Excel, Access,) ICON, CASAS TE, and other software programs.
• Answer telephones, provide information, route calls, and operate basic office equipment.
• Maintain and order classroom materials and supplies.
• Assist with the compiling of monthly, quarterly, and annual reports
• Assist with new and current students, as well as workshops, conferences, and other activities.
• Administer official HSED testing sessions.
• Perform other related work duties as assigned.

PERFORMANCE EXPECTATIONS:

• Be able and willing to represent the College in the most positive manner with prospective, former, and current students, clients, suppliers, and the community we serve.
• Demonstrate coordinating abilities and organizational skills.
• With knowledge of office practices and procedures, be able to act responsibly in the absence of the Instructor/Coordinator.
• Deal effectively and courteously with students, staff and members of the community.
• Possess ability to adapt to a work situation inside a medium/maximum security institution housing convicted offenders.
• Possess strong human relations skills and be able to interact with diverse personalities.
• Welcome, value, and nurture people of all backgrounds, perspectives, and experiences, as well as support and promote an environment that accepts differences.

The statements contained herein reflect general details as necessary to describe the essential job duties/responsibilities and performance expectations of the job, which should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties as assigned.

PHYSICAL ACTIVITIES WITH/WITHOUT REASONABLE ACCOMMODATION:

Position involves working in an office setting. Occasional (10-33%) standing, pushing, pulling and grasping. Frequent (34-66%) reaching and viewing a computer and other types of close visual work. Constant (67-100%) sitting, walking, repetitive motion, talking and hearing.

MINIMUM QUALIFICATIONS:

• Candidates must pass Anamosa State Penitentiary security clearance and graduate from the four week Department of Corrections Training Academy.
• High school diploma or equivalency required. Any combination of secretarial/clerical experience and/or post-high school secretarial training equivalent to three years of full-time experience OR an appropriate Associate degree.
• Preferred applicants will have some experience in administering standardized tests and/or experience with evaluating educational transcripts.