Department Coordinator (Administrative Support Coordinator II)

Position Summary

San Diego State University is seeking a highly organized and proactive Department Coordinator to support the Department of Aerospace Engineering. In this role, you'll serve as a key administrative support partner-coordinating administrative, fiscal, and external engagement activities while supporting leadership and ensuring smooth day-to-day operations.

Key Responsibilities

• Department Administrative Support: Provide administrative support to the Department Chair, assisting with document and correspondence review, class scheduling in Astra and my.SDSU, meeting coordination, and execution of special projects and departmental operations.
• Budgeting & Financial Coordination: Reconcile monthly departmental budgets; process purchases, travel, and reimbursements; and coordinate financial activities to support departmental needs and student organizations.
• Operations & Program Support: Supports student assistant hiring and training, course scheduling in my.SDSU, facilities management, and event planning.
• Compliance & Reporting: Prepare and submit Academic Planning Database reports (APDB), collect and analyze related data for ABET and program assessment, and meet regularly required reporting deadlines.
• Faculty Support Services: Serves as primary resource for academic processes, preparing instructional materials, and managing faculty documentation in OnBase and my.SDSU.
• Digital Content & Communications Outreach: Maintains department webpages with Omni Update, support updates in social media and LinkedIn presence, and assist with preparation of department newsletters and send out.
• Office & Front Desk Support: Support daily office operations including front desk support, records management, supply procurement, equipment maintenance, and handling inquiries from students, faculty, and visitors.

Position Information

• This is a full-time (1.0 time-base), benefits-eligible, permanent/probationary position.
• This position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• The individual hired into this role will work on campus at SDSU in San Diego.

Department Summary

The SDSU Department of Aerospace Engineering offers an accredited program leading to the B.S. degree in Aerospace Engineering. The Department also offers a M.S. degree in Aerospace Engineering and participates in the Joint Doctoral Program (JDP) in collaboration with UCSD. In Fall 2025, there were about 621 undergraduate students, 36 M.S. graduate students, and 18 JDP graduate students enrolled in the program. The department personnel consists of 144 full-time faculty, a full-time technician, a full-time coordinator, and a number of part-time lecturers, and adjunct and affiliated faculty.

For more information regarding the Department of Aerospace Engineering, click here.

Education and Experience

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

Key Qualifications

• Experience in a higher education or public sector environment, including budget management, purchasing, event coordination, and website updates.
• Ability to work effectively with diverse student populations
• Strong organizational, written, and oral communication skills.
• Proficiency in using MS Office

Compensation and Benefits

San Diego State University offers competitive compensation and a comprehensive benefits package designed to support your well-being and professional growth.

Compensation:

Step placement will be determined based on relevant qualifications and professional experience, in alignment with the department's budget and equity guidelines.

• Initial step placement is not expected to exceed Step 1 ($4,367) for highly qualified candidates.
• CSU Classification Salary Range: $4,367 - $6,362 per month (Step 1 - Step 20).
• Future increases, including step advancements, are subject to contract negotiations.
• Salary step placement for internal applicants will follow the CSUEU Collective Bargaining Agreement.

Full Benefits Package Includes:

• Generous Time Off: 15 paid holidays, vacation, and sick leave.
• Retirement: CalPERS pension plan with retiree healthcare, and reciprocal agreements with other California public retirement systems, including the UC.
• Health Coverage: Medical, dental, and vision options at low or no cost.
• Education Support: CSU tuition fee waiver for employees and eligible dependents.
• Optional Offerings: FlexCash, life and disability insurance, legal and pet plans.
• Campus & Community: Access to the library, campus events, employee groups, and volunteer and social activities.