Department Office Administrator in Oxford

Q: What are the key qualifications for the Department Office Administrator role?

The role requires a highly organised individual with excellent attention to detail , strong administrative and numeracy skills , and confidence meeting deadlines . Proficiency in Word, Excel, PowerPoint, SharePoint , and experience with workflow automation like Power Automate and routine financial administration is essential. A commitment to equality, diversity, inclusion (EDI) and wellbeing is also key. Explore more administration jobs for similar requirements.

Q: How do I apply for this University of Oxford Biology Department job?

Applications must be submitted online via the University of Oxford e-recruitment system by 12:00 noon on 20 April 2026 . Upload a supporting statement and CV . Interviews are scheduled for late April. The university welcomes diverse applicants and prohibits discrimination. See higher ed career advice for CV tips.

Q: What is the salary and employment type for this position?

The salary is £32,108 - £37,338 per annum on Standard Grade 5 . It is a full-time post, but part-time up to 80% FTE will be considered. Available immediately . Check university salaries for comparisons.

Q: What does the Department Office Administrator do in the Biology Department?

Support the Head of Department , senior academics, Head of Administration and Finance , and research sections. Provide general administrative support in a vibrant, interdisciplinary Biology research community . Identify process improvements while following established procedures. View higher ed admin jobs .

Q: Where is the job located and when does it start?

Located at Life and Mind Building, South Parks Road, Oxford, OX1 3EL . The position is available immediately . Ideal for those seeking Oxford administration roles in a research-focused environment.

Department Office Administrator

About the role

The Biology Department seeks a Department Office Administrator to join the busy Department Office team. The Department of Biology is structured into research sections that bring together staff with shared scientific interests. These sections are designed to strengthen research excellence, foster collaboration, and support a vibrant, interdisciplinary research community. The Department Office Administrators assist the Head of Department, the senior academic management team and the Head of Administration and Finance as well as providing general administrative support for the Department Office and the research sections.

About you

We are looking for a highly organised individual with excellent attention to detail, strong administrative and numeracy skills, and confidence working to deadlines. The ideal candidate will be proficient in Word, Excel, PowerPoint, and SharePoint, with experience in workflow automation (e.g., Power Automate) and routine financial administration. You should be comfortable working within established processes while identifying opportunities for improvement, and demonstrate a strong commitment to equality, diversity, inclusion, and wellbeing.

How to apply

The University of Oxford is committed to equal opportunity, and to being a place where everyone belongs and is supported to succeed. We recognise how the diversity of our community enriches our ability to deliver on our academic mission.

We welcome applications from individuals from all backgrounds, including those under-represented within higher education. No applicant or members of staff shall be unlawfully discriminated against on the basis of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation.

This post is full time (part time will be considered up to 80% FTE) and available immediately.

The closing date for applications is 12.00 noon on Monday 20th April 2026; interviews are likely to be scheduled for late April. Applications for this vacancy are to be made online via our e-recruitment system, and you will be required to upload a supporting statement and CV as part of your online application.

Location: Life and Mind Building, South Parks Road, Oxford, OX1 3EL

Salary: £32,108 - £37,338 per annum

Pay Scale: STANDARD GRADE 5

Vacancy ID: 185610

Frequently Asked Questions

📋What are the key qualifications for the Department Office Administrator role?

The role requires a highly organised individual with excellent attention to detail, strong administrative and numeracy skills, and confidence meeting deadlines. Proficiency in Word, Excel, PowerPoint, SharePoint, and experience with workflow automation like Power Automate and routine financial administration is essential. A commitment to equality, diversity, inclusion (EDI) and wellbeing is also key. Explore more administration jobs for similar requirements.

📝How do I apply for this University of Oxford Biology Department job?

Applications must be submitted online via the University of Oxford e-recruitment system by 12:00 noon on 20 April 2026. Upload a supporting statement and CV. Interviews are scheduled for late April. The university welcomes diverse applicants and prohibits discrimination. See higher ed career advice for CV tips.

💰What is the salary and employment type for this position?

The salary is £32,108 - £37,338 per annum on Standard Grade 5. It is a full-time post, but part-time up to 80% FTE will be considered. Available immediately. Check university salaries for comparisons.

🏢What does the Department Office Administrator do in the Biology Department?

Support the Head of Department, senior academics, Head of Administration and Finance, and research sections. Provide general administrative support in a vibrant, interdisciplinary Biology research community. Identify process improvements while following established procedures. View higher ed admin jobs.

🌍Is visa sponsorship available, and what about diversity at University of Oxford?

Visa sponsorship is not mentioned; confirm directly. The university is committed to equal opportunity and EDI, supporting all backgrounds without discrimination on age, disability, gender, race, etc. It fosters a diverse community. Learn about employer branding in higher ed.

📍Where is the job located and when does it start?

Located at Life and Mind Building, South Parks Road, Oxford, OX1 3EL. The position is available immediately. Ideal for those seeking Oxford administration roles in a research-focused environment.

Department Office Administrator

University of Oxford

Life and Mind Building, South Parks Road, Oxford, OX1 3EL