"Digital Publisher"

VACANCY ANNOUNCEMENT

The Hoover Institution at Stanford University is seeking qualified candidates for the full-time position of Digital Publisher. To ensure your application information is captured in our official files for immediate access to your resume, you must apply to stanfordcareers.stanford.edu and in the key word search box, indicate Requisition #108105.

A cover letter and resume are required for full consideration.

About Stanford University's Hoover Institution

The Hoover Institution on War, Revolution, and Peace is a public policy research center devoted to the advanced study of economics, politics, history, and political economy--both domestic and foreign--as well as international affairs.

Founded in 1919 by Herbert Hoover before he became the thirty-first president of the United States, the Institution began as a repository of historical material gathered at the end of World War I. The library and archives have grown to be among the largest private repositories of documents on twentieth-century political and economic history. Over time the Institution expanded its mission from collecting archival material to conducting advanced research on contemporary history and economics and applying this scholarship to current public policy challenges.

With its eminent scholars and world-renowned library and archives, the Hoover Institution seeks to improve the human condition by advancing ideas that promote economic opportunity and prosperity while securing and safeguarding peace for America and all humanity.

About the Hoover Institution Library & Archives at Stanford University

Since its founding in 1919, the Hoover Institution Library & Archives has served as a platform for a vibrant community of scholars and a broad public interested in the meaning and role of history. Located in the heart of the Stanford University campus, the Library & Archives is home to more than 6,600 manuscript collections and one million library volumes containing the most important materials on war, revolution, and peace, and social, political, and economic change from the late 19th century to the present day. Its mission to collect, preserve, describe and make available for research and discovery records of enduring value continues to this day through proactive care, conservation, and description practices. Access to its collections is free and open to the public in its reading room and new strategic digital initiatives are actively ensuring global access to key collections anytime, anywhere, and on any device.

Visit www.hoover.org/library-archives to learn more.

A cover letter and resume are required for full consideration.

JOB PURPOSE

The Hoover Institution Library & Archives (L&A) seeks a Digital Publisher to lead a shift from whole-collection digitization to targeted, high-value digital publishing. In year one, the Digital Publisher will lead the program to publish at least 200,000 images and scale output annually by setting priorities, schedules, and standards, and by coordinating work carried out by the appropriate L&A units. Reporting to the Director and partnering with the Assistant Director, the Digital Publisher coordinates across L&A units to build scalable, timely workflows and deliver user-centered access aligned to institutional priorities. After consulting with unit heads and stakeholders across the organization, the Digital Publisher holds final authority on digitization policies and priorities; unit heads assign and manage staffing to meet established schedules and deadlines as established by the Digital Publisher. Vendor outsourcing may be used as budget allows.

Manage large and complex projects with high performance risk, driving project(s) to completion. May manage more than one large project simultaneously. Work is typically comprised of 80% time contribution towards project leadership and 20% as a technical contributor.

CORE DUTIES

• Perform the full range of project management cycle: initiating, planning, executing, monitoring and controlling, and closing. Independently lead and direct projects requiring high levels of functional integration and involving multiple disciplines to be managed.
• Direct development of an action plan, and estimate requirements for resources, including management, labor, materials, and time required to complete project.
• Facilitate discussions and negotiations to drive recommendation consensus.
• Develop and help execute comprehensive change management strategy and communication plan relative to project scope and stakeholders; orchestrate and lead change management methodologies underlying project success.
• These elements typically delineate the project management involved at this level: charter origination or scope identification and shaping, scope definition; # of disciplines /stakeholders to manage is across-university impact, and city, county constituents; risk-manage, control and report on risk associated with more complicated projects, affecting division or program as it relates to their project portfolio and risk sharing and control is skewed further to the project manager; project complexity involves synthesizing complex technical data and driving decisions; primary university relationship is at the senior associate/administrative dean, faculty and directors level cumulative budget/scope up to $250k to $100 million.

Other duties may also be assigned

PREFERRED CORE DUTIES

• Serve as project manager, accountable for achieving publication of at least 200,000 images in year one (scaling annually) by setting priorities, establishing schedules, and coordinating cross-unit efforts. Unit heads allocate and manage staff to execute the work; the Digital Publisher does not perform digitization but monitors progress, escalates risks, and requests staffing adjustments through unit heads as needed.
• Has final decision-making authority on digitization policies and priority setting (workflow standards, prioritization frameworks, timelines, and service levels), after consultation with unit heads and stakeholders.
• Plan and manage outsourced digitization: write RFPs, select vendors, oversee work, ensure quality, and work is completed according to established deadlines.
• Manage the intake and prioritization of digitization requests based on established institutional priorities while balancing staffing resources, budget, rights/PII/donor restrictions, and organizational goals.
• Partner with Library Systems & Technology to improve tools, interoperability, and data exchange across repository, catalog/description, discovery, storage/preservation, and access systems; keep relevant documentation pertaining to policy decisions and workflows current.
• Understand and integrate born-digital material into the publishing workflow in collaboration with the Digital Archivist.
• Coordinate with external reformatting partners (especially for microfilm and newspapers); agree on technical and rights standards, track output, and connect partner results to current L&A systems.
• Track and share key measures: images published, collections added or expanded, percent of a collection online, throughput, cycle time, backlog, error rates, and researcher satisfaction; use results to improve the work.
• After year one, lead a plain-language review of what worked and what didn't and present a plan to increase output.
• Communicate regularly and transparently across units: provide weekly status/timeline updates, surface risks and decisions early, and align stakeholders through briefings, dashboards, and documented action items.
• Identify bottlenecks and propose practical ways to increase capacity and throughput.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

MINIMUM REQUIREMENTS

Education & Experience

Bachelor's degree in a related field and five years relevant experience or a combination of education and experience. Experience in management of projects with extensive size/complexity and moderate performance risk, including project planning, scheduling, tracking, and budgeting, or combination of education and relevant experience.

Knowledge, Skills, and Abilities

• Highly effective written and oral communication skills to address a wide variety of audiences.
• Ability to productively assemble, engage, and lead cross-functional teams.
• Demonstrated project management ability to employ integration, scope time management, cost, quality, human resources, communications, risk, and procurement components.
• Ability to balance customer expectations with project reality.
• Demonstrated resilience, diplomacy, influence, relationship building, and problem-solving skills in a variety of situations.
• Keen grasp of interpersonal and impact awareness.
• Depth of knowledge in technical discipline/domain needed to deliver projects.

Preferred/Desired Knowledge, Skills, and Abilities

• Demonstrated leadership and management experience, including staff supervision.
• Experience working with Smartsheet application.
• Demonstrated ability to operationalize daily performance metrics and use analysis to adjust priorities, staffing, and processes.

Certifications and Licenses

None

PHYSICAL REQUIREMENTS

• Frequently sit, perform desk-based computer tasks, grasp lightly/fine manipulation and lift/carry/push/pull objects that weigh up to 10 pounds.
• Occasionally stand/walk, write by hand, twist/bend/stoop/squat and lift/carry/push/pull objects that weigh up to 20 pounds.
• Rarely use a telephone, kneel, crawl, climb ladders, reach/work above shoulder, grasp forcefully.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

WORKING CONDITIONS

Travel locally and cross-university.

The expected pay range for this position is $157,651-$180,377 per annum.

Stanford University provides pay ranges representing its good faith estimate of the salary or hourly wage the university reasonably expects to pay for a position upon hire. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.