Director, Budget Services

Company: Northwest Florida State College

Job Location: Category: Business and Financial Services

Type: Full-Time

Job Description

The Director, Budget Services position is directly accountable to the Vice President of Business Operations & Finance for the following duties and responsibilities and is in a Position of Special Trust:

The Director, Budget Services is responsible for the overall coordination, development, analysis, and monitoring of the College's various budgets by fund type, including those for the Collegiate High School. This position plays a critical role in maintaining the College's position budgeting system, preparing reports, and training budget managers. The Director works collaboratively with Human Resources to ensure all personnel changes are accurately reflected in the position control system. The position requires a strong command of Excel and experience working with large datasets and complex budget models.

DEFINITION OF SPECIAL TRUST

Have access to confidential information and/or have the capability to create, delete, or alter records in any of the college student, financial, personnel, payroll, or related computer databases.

• Coordinates and develops the College's annual budgets by fund type (e.g., operating, auxiliary, grant, capital) for approval by the District Board of Trustees, ensuring alignment with statutory requirements and institutional goals.
• Maintains and updates the position control system, collaborating with Human Resources to ensure personnel changes, new positions, and reclassifications are accurately captured and updated in the ERP system.
• Enters, tracks, and audits all changes to position budgets in the College's financial system, ensuring alignment with approved budgets and organizational structure.
• Prepares and distributes monthly budget reports, variance analyses, and position budget reports for department heads and senior leadership.
• Prepares monthly Board of Trustee budget reports for the college and collegiate high school.
• Conducts in-depth financial analyses and rolling forecasts to support data-driven decision-making and resource allocation.
• Develops training materials and conducts one-on-one and group training sessions for budget managers on budget processes, procedures, and system navigation.
• Prepares and submits various financial reports required by federal, state, and local agencies, such as the Cost Analysis Report.
• Assists in the development and implementation of financial policies, procedures, and internal controls related to budgeting and position management.
• Serves as the primary budget contact for department administrators, responding to inquiries, assisting with budget adjustments, and providing budgetary guidance.
• Supports legislative budget request (LBR) preparation and assists with budget presentations and reports for internal and external stakeholders.
• Works with Information Technology to improve reporting tools and enhance the integration of budgeting and position data across systems.
• Supports financial planning initiatives and special projects as assigned.
• Perform other duties as assigned.

Benefits

• Health insurance for employee and dependent coverage available.
• College-paid basic life insurance for employee with additional coverage for employee and/or dependents at employee's expense
• College-paid retirement with 3% employee contribution to the Florida Retirement System (FRS)
• Optional dental and vision insurance at employee's expense
• Paid leave accrual (sick and vacation/annual leave)
• Paid time off for designated holidays, winter break, and spring break
• Free tickets to designated Mattie Kelly Arts Center and Raider Athletic events

Requirements

• Bachelor's degree from a regionally accredited institution in Accounting, Finance, Business Administration, Public Administration, or a related field.
• Seven (7) years of progressively responsible experience in budget development, analysis, and financial reporting.
• Experience managing ERP systems required, preferably Ellucian Banner.
• Demonstrated knowledge of budget development, forecasting and financial analysis in a public or higher education setting.
• Strong proficiency in Microsoft Excel is required, including advanced functions, pivot tables, and data analysis tools.

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