"Director, Medical Student Services"

Job Description

EEO Statement: Wright State University is an equal opportunity employer.

Faculty Rank or Job Title: Director, Medical Student Services

Job Category: Administrative (exempt/non-exempt)

Department: Student Affairs & Admissions-BSOM

EEO number: 26P103

Position FTE: 100%

Minimum Annual or Hourly Rate: $61,000

Salary Band: UC S05

Job Summary/Basic Function

The Director oversees programs and events designated to enhance the professional advancement of medical students at the Boonshoft School of Medicine (BSOM) to ensure that each student recruited is supported, empowered, and develops professionally while undergoing the transformational experience of becoming a physician. This role supervises staff within Student Affairs and Admission (OSAA) responsible for different aspects of the student's experience, in collaboration with the Department of Medical Education and the Office of Student Success. These duties will include oversight of medical student curricular scheduling, regular assessments of OSSA's resources and supportive activities, participation in medical student educational seminars/lectures, providing professional development programs for BSOM students, and other duties as assigned by the Associate Dean for Student Affairs and Admissions. This individual will supervise those aspects of OSAA related to student development throughout their matriculated journey.

Minimum Qualifications

• Bachelor's degree with seven (7) years or more of relevant experience or Master's degree with five (5) years or more of relevant experience. Working experience should be progressively responsible in education, student affairs, student services, program/project management, or equivalent.
• At least 1 year of supervisor experience.
• Exceptional organizational and strategic coordination skills, with the ability to plan, structure, critically analyze, and operationalize.
• Excellent customer service and problem-solving skills, as well as profound relationship building and conflict resolution skills.
• Superior coordination skills, and experience managing several large projects simultaneously.
• Ability to inspire students, faculty, alumni and staff to actively participate in the student support and professional development process.
• Proven ability to effectively manage, evaluate, and directly supervise personnel. This must include the ability to engage across various personalities and educational levels in a respectful manner that inspires long-term commitment to the OSAA mission in its promotion of the BSOM and WSU missions.
• Excellent verbal and written communication skills in English.
• A detail orientated mind, able to effectively work in the complex ambiguity of an undergraduate medical education (UME) system.

Preferred Qualifications

• Prior administrative experience in student affairs at the university level, or a work history that can demonstrate equivalent skills.
• Mastery of various Microsoft tools, and an ability to quickly learn new technology platforms.

Essential Functions and percent of time

40%

• Management of all processes and procedures related to clinical experience and scheduling of clinical curricular assignments for medical students.
• Supervision of those OSAA services related to matriculated students, including but not limited to medical student scheduling (3rd and 4th year), student events, wellness, activities; career services including support through the match process.
• Oversee and manage all HR issues and hiring within the unit.
• Manage onboarding efforts for newly hired employees within OSAA, ensuring appropriate plans are developed and new hires have required equipment and access.
• Act as the second in command to the Associate Dean for Student Affairs and Admissions in their absence.

35%

• Develop and oversee programming for BSOM students to enhance the professional advancement of medical students throughout their matriculated journey, with a focus on holistic wellness, fostering a sense of community, and decreasing burnout.
• Counsel and guide off-cycle medical students to ensure all requirements are met in alignment with policy.
• Develop and host informational sessions for rising 4th year students regarding phased scheduling and graduation requirements.
• Be available to meet with students for one-on-one advising related to scheduling and meeting graduation requirements.

15%

• Serve on various BSOM committees to effectively represent OSAA programs and policies.
• Monitor quality of educator-student relationships and collaborate with key stakeholders to ensure lasting relationships from before matriculation through graduation and beyond.
• Coordinate periodic OSAA program evaluations to ensure the experiences being offered by the OSAA consistently meet the service and educational objectives of the school and accreditation body.

5%

• Serve as administrator for the Honors Code Counsel and backup administrator for the Student Promotions Committee
• Serve on other committees as assigned by leadership to help BSOM meet LCME accreditation needs.

5%

• Help promote OSAA team cohesiveness and build a meaningful coalition between OSAA and DME, may include team building workshops, team retreats, activities that develop teamwork, and more.
• Other duties as assigned.

Working Conditions

Ability to work occasional evenings and weekends will be needed to support special OSAA events. Must have a valid driver’s license.To preserve the safety and security of the campus community and to maintain the integrity of university operations, it is the policy of Wright State University making an employment offer contingent on various background checks, such as a criminal record, credit history when job related and/or education verifications. Additionally, an administrative review shall be conducted whenever the university learns that an employee is charged with or convicted of a crime (except for minor vehicle violations). Frequently asked questions related to background checks may be found on the Human resources website at http://www.wright.edu/human-resources.Effective July 1, 2017, per Policy 7230 Wright State University is tobacco-free. Tobacco use, including the sale, advertising sampling and distribution of tobacco products and tobacco related items is prohibited in all university facilities, on all university owned or leased grounds, university owned or operated residence halls and apartments, and at all university sponsored events regardless of location. Tobacco use is also prohibited in all university vehicles or on any equipment owned, leased or operated by Wright State University. This policy applies to anyone on campus including students, faculty, staff, visitors, consultants, vendors, patients, volunteers, and contractor employees.

First Consideration Date: 11/20/2025

Closing Date:

Open Until Filled: Yes

To apply, please visit: https://jobs.wright.edu/postings/21738