"District Transcript Evaluator II"

District Transcript Evaluator II

Company: Dallas College

Job Location:

Category: Registrars

Type: Full-Time

All Job Postings will close at 12:01 a.m. CT on the specified Closing Date.

Weekly Work Hours: 40

Compensation Range: N04-PT

Hourly Rate: $23.78 Hourly

FLSA: United States of America (Non-Exempt)

Position Type: Staff

POSITION SUMMARY: Review and evaluate college transcripts for students to determine placement of transfer courses in order to accurately prepare transfer credit evaluations. Act as a liaison for assigned academic college for relevant matters in transfer, admission and evaluations.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of academic degree requirements, conversion of academic credits, academic policies and accreditation is required.
• Ability to analyze and interpret college catalogs and other college publications, policy manuals, transcripts, and other application materials.
• Knowledge of institutional policies is required.
• Knowledge of college degree programs in order to answer questions and provide accurate information to students.
• Requires the ability to apply principles of logical thinking to define problems, collect data, establish facts and draw valid conclusions.
• Ability to work together as a team and create a positive and diverse work environment.
• Ability to multitask in a fast-paced office environment with many interruptions in order to meet deadlines and maintain office workflow.
• Must pay attention to detail and possess strong organizational skills.
• Ability to make decisions based on information they have been provided.
• Advanced data entry skills with attention to details.
• Ability to maintain open communication with various departments and campuses is required.
• Familiarity and use of technology are critical to the success of the position and overall operation.
• Ability to coach and lead team.
• Ability to utilize computer technology to access data, maintain records, generate reports and communicate with others.
• Must have strong interpersonal skills in terms of both clearly and concisely communicating complex information and listening effectively.
• Provide a high level of customer service in a courteous and friendly manner.

PHYSICAL REQUIREMENTS: Normal physical job functions performed within a standard office environment. Reasonable accommodations may be made to individuals with physical challenges to perform the essential duties and responsibilities.

MINIMUM KNOWLEDGE AND EXPERIENCE:

• Associate degree and four (4) years of experience in degree audit, and experience with college transcript evaluation.
• Must have valid driver's license for off-site travel.
• Official transcripts will be required.
• Bilingual or multilingual skills preferred.
• Will be subject to a criminal background check. Some positions may be subject to a fingerprint check.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Responsible for evaluating domestic, international and military student transcripts utilizing Dallas College established standards and procedures.
• Conduct extensive research utilizing various credible manuals to clarify accreditation and review components of a transcript.
• Responsible for accurately entering evaluated courses in student records.
• Analyze course descriptions in detail to determine and exercise judgment to establish accurate equivalencies.
• Distribute the TEC email to process special requests and respond to questions.
• Navigate between colleague student software screens during the evaluation process to accurately complete evaluation focusing on determining course equivalencies.
• Interface and assist staff, faculty and students on evaluations and revisions of student records.
• Determine the best course of action considering courses that have been dropped, added or changed from catalog to catalog noting significant changes that may occur.
• Compute and record monthly reports detailing transcripts evaluated and scanned.
• Build and maintain standard equivalencies database.
• Evaluate and distribute daily scanned transcripts from each campus.
• Utilize resources to determine accreditation and research course descriptions. Identify, analyze and determine course equivalencies.
• Coach and mentor other transcript evaluators.
• Completes required Dallas College professional development training per academic year.
• Performs other duties as assigned.
• The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance.

Applications Deadline: October 8, 2025

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