Economic Research Administrative Assistant

Posting Details

Position Information

Position Title
Economic Research Administrative Assistant

Position Type
Regular

Job Number
SA78224

Full or Part Time
full-time 40 hours weekly

Fair Labor Standard Act Classification
Non-Exempt

Anticipated Pay Range
$22-$25.96

Position Summary Information

Job Description Summary
Provide research, project coordination, and administrative support to the A. Gary Anderson Center for Economic Research. Collect, manage, and analyze economic and business data; support survey design, implementation, and reporting; and contribute to publications, forecasts, and presentations. Coordinate project timelines, communications, and resources while supporting administrative operations and stakeholder engagement.

Responsibilities

Data and Research Support

• Perform data entry and maintain ACER’s local, state and national databases.
• Update indexes of the U.S., California and local leading economic indicators.
• Assist in collecting, entering and maintaining data relating to ACER’s research papers and publications.
• Assist in the preparation of data for inclusion in the Economic and Business Review, covering the U.S., California, Orange County and other regions.
• Assist in the production the Economics and Business Review.
• Assist in the production of the forecast publication for the Inland Empire.
• Assist in creating tables and graphs for presentations and publications.
• Assist in writing and producing press releases and short comments on data releases.
• Assist in tabulating and disseminating survey results.

Project Coordination Support

• Prepare a departmental project calendar and maintain timeline for surveys.
• Track project progress and report updates to Director.
• Ensure adequate and accurate communications with involved staff/departments.
• Update and coordinate materials and resources needed to conduct quarterly surveys and to implement Economic Forecast events.
• Ensure project documents are complete, current and stored appropriately.

Reception and administrative support

• Coordinate the daily operations of ACER office.
• Respond to public inquiries for information and provide responses.
• Prepare memos, letters and forms for Director’s review.
• Track publication sales and expenditures.
• Maintain mailing lists and develop and maintain subscriber relations.

Required Qualifications

• Experience in coordinating projects.
• Strong computer skills in the use of word processing, spreadsheet, presentation applications, preferably of Microsoft Office Suite software.
• Strong writing and editing skills to prepare and proofread clear, concise and grammatically correct business correspondence, reports and publications.
• Excellent problem-solving and analytical skills to formulate and communicate financial and economics-based information.
• Strong organizational skills to plan, prioritize deadlines and perform multiple tasks without constant direct supervision.
• Demonstrated effective communications and interpersonal skills to interact with diverse individuals and groups at all organizational levels, both within and outside of the university.
• Excellent telephone etiquette skills.
• Skill to perform arithmetic calculations for basic accounting functions.
• Technical skills to learn and use enterprise and department tools and systems.
• Arithmetic skills.
• Proven ability to work as a part of a team.
• Proven ability to establish and maintain accurate files.
• Attention to detail.

Desired Qualifications

• Bachelor’s degree and/or an equivalent combination of education and work experience in a related field
• Experience in creating tables and graphs to summarize data, preferably of financial or economics data
• Experience with database maintenance and management
• Knowledge of survey collection and data analyses procedures preferred.

Special Instructions to Applicants

Chapman University is an equal opportunity employer that provides equal employment opportunities to all individuals, regardless of their protected characteristics. All qualified applicants and employees are encouraged to apply and will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, citizenship status, physical disability, mental disability, medical condition, military and veteran status, marital status, pregnancy, genetic information or any other characteristic protected by state or federal law.

Applicants for Staff and Administrator positions must be currently authorized to work in the United States on a full-time basis.

The offer of employment is contingent upon satisfactory completion and outcomes of a criminal background screening and returning to the Office of Human Resources a signed original acceptance of the Chapman University Agreement to Arbitrate.

Applicant Documents
Required Documents
1. Resume
2. Cover Letter