"EM Project & Compliance Coordinator"

Reporting to the Vice Provost for Enrollment Management, the Enrollment Management (EM) Project & Compliance Coordinator provides administrative, operational, and compliance oversight across the Division of Enrollment Management. This position is responsible for ensuring effective internal controls and process improvement. The role integrates project management and internal control principles to support division wide initiatives and daily operations, ensuring that projects and processes remain aligned with strategic goals and accountability standards.

Project Coordination (40%)

• Serve as the divisional project liaison, ensuring alignment with university priorities and Strategic Enrollment Management (SEM) goals.
• Develop project timelines, assign responsibilities, monitor progress, and provide status updates.
• Prepare progress reports and elevate issues that may hinder project success.
• Coordinate and track divisional recruitment and retention initiatives in collaboration with colleges and academic units, including execution of articulation agreements, and MOUs

EM Internal Controls Oversight (20%)

• Develop, document, and implement internal controls and divisional budget oversight.
• Conduct and coordinate the divisional annual gap analyses, risk assessments, and management reports.
• Monitor adherence to policies, procedures, and regulations, recommending corrective actions as needed.
• Coordinate internal and external audits, track remediation efforts, and report outcomes to leadership. Maintain documentation of controls, audit findings, and followup actions.
• Develop and deliver training for EM staff on internal control standards and compliance best practices.

Administrative Coordination (15%)

• Perform advanced, diversified, and confidential administrative support for the Vice Provost and EM leadership team.
• Schedule and coordinate meetings, travel, events, and job searches.
• Track EM equipment, departmental access (DAC, keys, MCard), and supply orders.
• Manage procurement processes, HR/payroll coordination, and contract documentation
• Support staff onboarding and offboarding, including maintaining EM staff rosters, organizational charts, and MCommunity lists;
• Serve as liaison to campus partners, including Procurement, HR, and the Office of General Counsel (OGC).

Reporting and Presentation Support (15%)

• Prepare, compile, and analyze reports for EM leadership and campus partners, including to but not limited to supporting budget oversight
• Assist in maintaining and tracking divisional Key Performance Indicators (KPIs) and initiative metrics.
• Support presentation materials and dashboards insights for strategic and operational reporting.

Other Duties (10%)

• Perform additional administrative and special project assignments as requested by the Vice Provost or Director of EM Strategic Initiatives.
• Represent Enrollment Management on committees and working groups as assigned.
• Contribute to SEM governance and planning by providing best practices and recommendations.

Required Qualifications

• Bachelor's degree required
• At least two years of administrative, project management, or compliance experience.
• Strong analytical, communication, and problem solving skills.
• Self-directed with the ability to act independently.
• Excellent interpersonal, verbal, and written communication skills.
• Maintains a positive attitude and is collaborative, collegial, and creative.
• Strong attention to detail, with proven organizational and multitasking abilities.
• Commitment to promoting accountability and process improvement.
• Experience in developing, documenting, and tracking program performance metrics, and outstanding analytic and problem-solving skills.
• Demonstrated knowledge and use of relevant technology (e.g. Google Mail, Calendar, Docs, and Drive), office automation (e.g. Word, Excel, PowerPoint,, etc.)

Desired Qualifications

• Master's degree or professional certification in business administration, compliance, or project management.
• Experience with continuous process improvement methodologies.
• Familiarity with project management tools (i.e. Team Dynamix, Asana or Monday.com)
• Prior experience in a higher education or large, complex organizational setting.
• Familiarity with university administrative systems.

The University of Michigan is an equal employment opportunity employer.