"Evaluator I"

Job Description

Southwestern Community College District (SWCCD) is committed to meeting the educational goals of its students in an inclusive environment that promotes intellectual growth and develops human potential. We are the leader in equitable education that transforms the lives of students and communities.

SWCCD employees are collegial and collaborative. They demonstrate the highest degree of professionalism, integrity and respect when interacting with students, colleagues, leadership and members of the Jaguar community. Our employees actively honor and respect diversity to foster a safe and welcoming community where all are inspired to participate and realize a sense of belonging.

Incumbents exhibit an equity-minded focus, responsiveness, and sensitivity to and understanding of the diverse academic, socioeconomic, cultural, gender identity, sexual orientation, and ethnic backgrounds of community college students, and employees, including those with physical or learning disabilities, and successfully foster and support an inclusive educational and employment environment.

Description

SUMMARY DESCRIPTION

Under the direction of the Director of Admissions and Records or cognizant administrator, analyze, evaluate and process information, records and transcripts for determining academic credit and eligibility for degrees, vocational certificates and general education certifications; determine transfer equivalencies and enter into the degree audit system; provide information, advice and assistance to students, faculty and administrative personnel regarding specific requirements for various degree programs, vocational certificates, general education certifications and other academic policies.

DISTINGUISHING CHARACTERISTICS

This is the first level in the Evaluator series and requires a demonstrated understanding of academic program requirements and of transcript evaluation processes. Positions at this level are distinguished from the Evaluator II by the level of responsibility assumed and the complexity of duties assigned. Employees at the Evaluator II level perform the most difficult and responsible types of duties assigned to classes within this series and provide initial work guidance and support to employees at the Evaluator I level. Employees at the Evaluator I level are required to learn the full scope of transcript evaluation processes and work independently within a short period of time.

Qualifications

EDUCATION AND EXPERIENCE

Any combination equivalent to: an Associates Degree
AND
Three (3) years performing clerical and administrative work in a college or university department office that INCLUDEStwo (2) years of experience in a student services environment performing duties that provide a general understanding of academic program requirements and interpretation of transcripts.

• One year of experience is equal to 12 months of experience at 40 hours per week. Applicable part-time experience will be converted to the full-time equivalent for purposes of meeting the experience requirement.
• If specifically referenced (i.e. degree 'or equivalent'), related experience that is above the minimum requirement may be substituted for education on a year for year basis.
• Additional assessment is required for applicants with foreign degrees from colleges or universities outside of the United States. Applicants must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) and must submit a copy of the evaluation with the application.

Before scanning attachments, remove/redact sensitive, confidential informationsuch as date of birth, social security number, address and photograph.

KNOWLEDGE AND ABILITIES

Knowledge of:

• Procedures and methods involved in the evaluation of student records.
• Applicable College program requirements, Title V rules and regulations including general education, GE Breadth, IGETC, vocational and associate degrees, AA-T/AS-T, Nursing and transfer admissions criteria.
• Various college and institution course equivalencies.
• College catalogs, policies, procedures, graduation requirements and course contents and numbering systems.
• Applicable section of State Education Code, Executive Orders, FERPA, and other applicable rules and regulations.
• Interpersonal skills using tact, patience and courtesy.

Ability to:

• Understand and interpret regulations and requirements and apply them in the evaluation process.
• Explain criteria and evaluations to others.
• Analyze academic transcripts and make appropriate judgments regarding student records.
• Maintain accurate and current academic resources which document and update criteria.
• Work confidentially with discretion.
• Work independently with little direction.
• Prioritize work to meet schedules and time lines.
• Establish and maintain effective working relationships with those contacted in the course of work.

JOB DESCRIPTION: Evaluator I

Duties

ESSENTIAL DUTIES

1. Analyze the academic history of the college curriculum, rules and regulations and determine eligibility for granting of degrees, vocational degrees and general education certifications, in compliance with established rules and regulations such as CSU Breadth and IGETC General Education Certification and Senate Bills in compliance with the Student Success and Support Program (i.e. SB1393, SB440 SB1440) based on knowledge and experience of records, transcripts and official documents.
2. Evaluate and process academic data and transcripts into the degree audit system for counselors and students to develop individual Student Educational Plans.
3. Process individual student transfer equivalencies and course to course into the degree audit system; process degrees, certificates and general education certifications into the degree audit system.
4. Verify accreditation of other institutions from which credits were earned and determine level, content, unit value, unit conversions, transferability, and grading system of courses taken at other colleges; determine credit to be granted toward meeting specific requirements and process in the degree audit system; manually apply Military Credit determined by the Veterans Services department.
5. Use analytical skills to research, articulate and certify California, out-of-state and private/independent college course work in compliance with California State University (GEBR) and the University of California (IGETC and TAG) baccalaureate general education requirements; post certification result into the student information system.
6. Provide information and advice to students and counselors regarding course equivalents, alternatives and options available in qualifying for various degree or vocational programs or in determining other academic options; provide students with advice regarding requirements needed for degrees and vocational certificates in person, by telephone, or written correspondence.
7. Analyze and interpret course descriptions; assist other departments by evaluating records for student eligibility, prerequisites and certification; explain program regulations, requirements and institutional policies to students, counselors and administrative personnel; evaluate and process petitions for course equivalency from counselors.
8. Maintain degree audit system for on-line evaluation/advising system including historical files of college curriculum, articulation of coursework within the college, articulation of transfer college coursework and educational objective requirements.
9. Process preliminary evaluation of nursing applications to determine eligibility for program entrance; evaluate for graduation and final certification for the Board of Nursing.

Supplemental Information

SALARY SCHEDULE:Classified Bargaining Unit

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

This is a non-telecommuting position.

Environment: Work is performed primarily in a standard office setting with frequent interruptions and distractions; extended periods of time viewing computer monitor; possible exposure to dissatisfied individuals.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

TENTATIVE TIMELINE:Any application received after the deadline is not guaranteed a review.

December 15-January 11, 2026	Position advertised; District receives applications
December 20, 2025-January 4, 2026	District closed for winter break.
January 11, 2026	Initial screening deadline for guaranteed consideration.
January 19-30, 2026	Reviewing of applications.
February 2-6, 2026	Search Committee interviews candidates.
February 9-13, 2026	Second level interview for top finalists.
March, 2026	Tentative employment start date pending Governing Board approval.

Application Process:

A confirmation email will be sent once your application packet has been successfully submitted.

It is the sole responsibility of the applicant to ensure that all required application materials are submitted by the initial screening deadline date. Required materials including a current resume, unofficial transcripts verifying awarded degree(s) and completion date, and any relevant certifications, diplomas, or licenses that demonstrate you meet the minimum qualifications of the position.Failure to submit supporting documentations may result in an incomplete application.

Applications should be completed thoroughly, and resumes will not be accepted in lieu of an application but should be attached as a supporting document. All notifications to applicants will be sent electronically to the email address provided in the application.

A separate, complete application packet is required for each position for which you are applying for. All materials included in your application packet become SWCCD property, will not be returned, will not be copied, and will be considered for this opening only.

For Academic positions (only): If you do not possess the exact degree major(s) listed in the minimum qualifications section, you will need to submit an equivalency application.

A screening committee will evaluate applicants, taking into account the breadth and depth of relevant education, training, experience, skills, knowledge, and abilities. Selected applicants will be invited for an interview.

INTERVIEW TRAVEL COSTS MUST BE BORNE BY THE APPLICANT.

If additional positions become available in this classification, applications received in response to this posting may be considered for those additional positions for up to 90 days after final board approval.

Candidates selected for employment with SWCCD must be fingerprinted by an electronic fingerprinting service (i.e. LiveScan) within 10 days of employment; provide clearance of tuberculosis (dated within the past 4 years and renewed every four years as a condition of continued employment) within 60 days of employment; provide proof of eligibility to work in the United States.

Successful candidate selected may be assigned to any of the campus sites (Chula Vista, Crown Cove, National City, Otay Mesa, and/or San Ysidro).

American with Disabilities (ADA):

Reasonable accommodations will be provided to candidates with verified disabilities. Accommodation requests should be made as soon as practical by calling Human Resources at (619) 482-6395.

Equal Employment Opportunity:

As an Equal Opportunity Employer and in compliance with the Americans with Disabilities Act, SWCCD will make reasonable accommodations for individuals with disabilities.

SWCCD shall not discriminate against any person in employment or in any program affiliated with the SWCCD on the basis of age, ancestry, color, ethnic group identification, national origin, religion, race, sex, sexual orientation, physical or mental disability, veteran status, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.