Event Manager

Event Manager

Company: Oklahoma City Community College

Job Location:

Category: Conference and Events Administration

Type: Full-Time

Posting Number: Staff_0403493

Classification Title: Staff

Datatel Position ID: GLED3EVNTMGR1A

Annual Hours: 2080 Hours Annually

Placement Range: $38,106.53 - $40,011.86

Position Type: Regular

Job Category: Exempt

General Description

This position is responsible for answering all inquiries regarding availability of all spaces managed by the Cultural Programs department, the coordination of theater's front-of-house activities (i.e., setups, ushers, concessions, merchandise, and custodial), providing an initial estimate to clients, and the reservation of event spaces and resource allocation.

Reports To: Director of the Visual & Performing Arts Center (VPAC)

What position(s) reports to this position?

Front of House Leads

Event Coordinator

Minimum Education/Experience

Minimum (2) years' of work experience in coordinating and managing events, projects, volunteer services, and working as a theater front-of-house manager.

Required Knowledge, Skills & Abilities

Knowledge:

• Supervisory principles and
• Methods used to recruit, organize, train, utilize, motivate, and recognize volunteers and organizations;
• Principles and practices of volunteer management;
• Microsoft Office (or similar software);
• Web-based volunteer recruiting, scheduling, and management systems;
• Event planning and management;
• Administrative procedures; and
• Front-of-house theater management.

Skills:

• Communicating, both verbally and in writing, using tact and diplomacy;
• Publicly speaking to groups;
• Managing multiple projects; and
• Organizing and coordinating the work of others.

Abilities:

• Establish and maintain effective working relationships;
• Maintain records and statistics;
• Evaluate volunteer program quality, effectiveness, and make initiate appropriate changes;
• Supervise a staff of volunteers;
• Implement change and address specific problems;
• Work independently and without supervision; and
• Schedule, assign, and coordinate the activities of others.

Physical Demands/Working Conditions

PHYSICAL/MENTAL DEMANDS AND WORKING CONDITIONS:

The work is light work which requires the person in this position to occasionally exert up to 20 pounds of force to grasp, lift, carry, push, pull, or otherwise move objects. Additionally, the following physical abilities are required:

This position requires that the person has near vision enough to read written communications.

This position requires that the person has speech and hearing enough to communicate in person and over the telephone.

Strength enough to lift, pull, push, or carry objects weighing up to 35 lbs., boxes of programs, stanchions, etc.

Work is performed in a relatively safe and secure work environment that may periodically have unpredictable requirements or demands.

Work is performed within a schedule of varied hours including evenings, weekends, and holidays.

Preferred Qualifications

Previous work experience at Visual and Performing Arts Center at in institution of higher ed.

Bilingual.

Required Training

Quarterly compliance training as assigned by institution

Work Hours: Varied hours that include evenings, weekends and holidays.

Department: Cultural Programs

Open Until Filled: No

HR Contact: Beth Holmes

Special Instructions to Applicants

Applicants are to thoroughly complete the online application and attach the following required documents: cover letter and resume

Applicants who do not attach the required documents will not be considered for the position.

For application assistance, please contact Human Resources at (405) 682-7542, Monday through Friday between the hours of 8:00 AM and 5:00 PM.

Job Duties (Position Specific)

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

Job Duties (Duties Assignment Statement)

Oversee the coordination of volunteer usher activities including: (1) Recruitment and Placement, (2) Training and Supervision, (3) Scheduling, and (4) Record Keeping.

Manage the calendaring systems by making sure that all events are properly logged and all needed spaces have been put on hold. Create estimates, with guidance from the Director and the Production Manager, for clients based on received notes from clients.

Guarantee all documentation has been collected for activities taking place at the Visual & Performing Arts Center and the Bruce Owen Theater, including (but not limited to): contracts, deposit payments, insurance documentation.

Coordinate with OCCC departments to maintain cleaning, facility management, IT infrastructure, and catering as it relates to events and activities as well as general needs for the department, the Visual & Performing Arts Center, and the Bruce Owen Theater.

Job Duties (Safety / Policy & Procedures)

Abide by the policies and procedures published in the Board of Regents Policies and College Policies & Procedures

Contribute to a safe educational & working environment.

Adhere to established safety and health procedures and practices for the purpose of providing injury and illness prevention for self and others.

Complete quarterly health and safety training pursuant to OCCC's established safety and health procedures and practices.

Participate in all applicable OCCC emergency, evacuation, shelter in place drills, and be prepared to take action and assist others in taking appropriate action should a health or safety emergency occur.

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