"Event Program Coordinator"

Position Purpose

Has responsibility for promoting inclusive excellence and belonging (IEB) initiatives across Geisel educational programs, including the medical doctor (MD) and Master's degree programs. Oversees the day-to-day operations of the Office of Diversity, Inclusion, and Community Engagement (DICE) and works with the Associate Dean for Div, Eqty, Inclusion, Ed Prgam, Director of Inclusive Excellence and Belonging, and Senior Programming Coordinator to ensure efficient and timely accomplishment of office functions. The candidate will successfully work with a wide variety of constituents in the medical school to assess programmatic needs that support inclusive excellence, belonging and community building across the medical doctor (MD) and Master's degree programs.

Responsibilities occasionally may require an adjusted work schedule and evening/weekend work hours in order to meet deadlines in high-impact office setting.

Required Qualifications - Education and Yrs Exp

Bachelors or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities

• 5 plus years of project management experience in a similar role, or relevant diversity or student affairs office environment in higher and/or medical education, including the training, development, coordination, and evaluation of complex work among a team of staff/and or students (may run concurrently).
• Excellent verbal and written communication and interpersonal skills.
• Ability to work effectively in a team.
• Exercise judgment and initiative.
• Interact positively with a diverse set of faculty, students, and personnel in a professional manner.
• Flexibility and adaptability.
• Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities.
• Attention to detail and accuracy.
• Ability to maintain and foster confidentiality.
• Proficiency in database management, spreadsheets, and other computer software.
• Willingness and ability to learn additional computer applications.
• Commitment to diversity and to serving the needs of a diverse community.
• Ability to work collaboratively and demonstrate creative problem-solving with learners, faculty and staff within Geisel, our academic and clinical partners, and the community at large.

Preferred Qualifications

• Master's degree in Business, Human Resources, Social Justice, Multicultural or Diversity Studies or a related field of study.
• 3+ years planning large scale events.
• Experience working with diverse communities and/or pipeline programs.
• Experience managing and training others in structural, cultural, and other issues which can impact academic performance by students from culturally and socio-economically diverse backgrounds.
• Formal training in finance, project management, and/or organizational quality improvement.
• Bilingual (Spanish/English) skills.

Program Development and Coordination

• Takes initiative in solving problems, understands unmet student needs, and recommends solutions.
• Represents Geisel's Inclusive Excellence and Belonging efforts by presenting at conferences, recruitment fairs, and with minority-serving organizations.
• Advises, supports, and works with students (including DICE representatives, student group leaders, and DICE fellows for both MD and MPH programs) on programs that advance the missions of the DICE Office, inclusive of speaker events, annual events or celebrations, and other multicultural events for the benefit of our entire medical community.
• Collaborates closely and assists the ADCIB, Executive Director of Inclusive Excellence and Belonging, and Operations Program Manager with Geisel Dr. Martin Luther King Jr. (MLK) Celebration Committee, Health Equity 2.0 Scholars Program and all DICE affinity groups and their community engagement.
• Supports Geisel's efforts to recruit and retain a diverse UME/MPH/MS student body by supporting collaborative relationships with diverse institutions, programs, and students throughout the nation.
• Organizes and oversees events for underrepresented candidates (including coffee and dinner with student leaders, Second Look event, Open House, Phone-a-Thon).
• Monitors and assesses efficacy of existing pipeline programs and partnerships.
• Under the direction of the ADCIB builds new pipeline programs and partnerships.
• Coordinates orientation programs which promote understanding of inclusive excellence and belonging amongst all students and allows for the safe exploration of their future roles as physicians working in distressed communities.
• Evaluates program effectiveness and recommends changes to Office policies and procedures.
• Coordinates and arranges special events and necessary services (including locating and reserving facility space and appropriate travel and hotel arrangements; coordinating schedules and itineraries and overseeing actual events) related to program and project responsibilities.
• Oversee all heritage month celebrations with DICE affinity groups and religious holidays recognitions.
• Advises the Asian Pacific American Medical Student Association (APAMSA) and the Southeast Asian Medical Student Association, working collaboratively with APAMSA student leaders and the APAMSA faculty advisor on programming for Diwali, Lunar New Years, and International Education week activities.

Percentage Of Time 45

General Administration

• Establishes deadlines, assists in determining priorities, and coordinates and adjusts workload, after input from the ADCIB and Executive Director.
• Anticipates and recognizes problems and/or issues in executing assigned tasks and brings them to the attention of the ADCIB and Executive Director in a timely manner so the problem can be resolved appropriate.
• Develops, implements, and modifies office systems and administrative policies and procedures. Supports the office by overseeing the Free Food Alert app and collecting the necessary data about food insecurity on campus.
• Processes student and departmental expenditures appropriately and in a timely manner. Responds to student inquiries about access to funding and appropriately directs them toward DICE policies and the ADCIB for clarification.
• Screens visitors and callers and decides appropriate action based on priorities, commitments and interests of office and staff.
• Provides support and information as needed to the ADCIB and Director for LCME accreditation.

Percentage Of Time 20

Communication

• Maintains cognizance of working within a diverse community and elevates the DICE mission to embed inclusive excellence across campus.
• Serves as a primary source of information on Office policies and procedures.
• In partnership with Operations Program Manager, coordinates publicity activity including work in multiple media, such as drafting brochures and newsletters, DICE website and social media updates and content, presentation platforms, and a wide range of publications/communications.

Percentage Of Time 25%

Information/Records Management

• Handles a wide variety of confidential matters and materials with the highest degree of discretion.
• Organizes and manages print and digital records, correspondence, and other files in the Office.
• Provides administrative support for community service-learning, outreach and recruitment activities. including database entry, gathering materials, shipping supplies, and follow-up correspondence.
• Creates training documentation of key takeaways, supports the team to create learning modules.
• Compile, analyze and maintain internal and external DICE related data and metrics as directed by ADCIP.

Percentage Of Time 10%

• Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
• Performs other duties as assigned.