Event Specialist - TTU

Event Specialist - TTU

Lubbock

44149BR

Student Union and Activities

Position Description

Assists with the development and implementation of special events. Facilitates production of events by communicating with vendors, guests, internal staff and customers.

Major/Essential Functions

1. Building Events & Information Center Operations (40%)
   • Provide day-to-day supervision of the Information Centers and assist with building events to ensure smooth operations, customer service, and a welcoming environment.
   • Serve on the team as an additional point of contact for building-wide events; coordinate logistics, staffing, and resources through Mazevo to ensure readiness of public spaces, meeting rooms, and lounges.
   • Support event management in Mazevo, including reviewing and approving requests, creating event diagrams/maps, and communicating with clients to ensure accuracy, compliance, and a seamless experience.
   • Oversee daily operations of the games area, including pool tables, ping pong tables, and related equipment; coordinate acquisition, maintenance, and repairs to ensure usability.
   • Partner with campus departments and external clients to support building-wide activities, ensuring alignment with Student Union & Activities (SU&A) standards.
2. Student Crew Supervision, Training & Scheduling (25%)
   • Supervise Information Center and building student staff; assign tasks, verify completion, and provide on-the-spot coaching.
   • Supervise approximately 40 student assistants.
   • Train student employees in customer service, building procedures, equipment handling, and safety practices; maintain training logs and manuals.
   • Build weekly work schedules aligned with building operations and events; track time, ensure adequate coverage, and recognize strong performance.
   • Assist in coordinating student employee recognition each semester in partnership with SU&A management staff.
3. Equipment & Supplies Oversight (20%)
   • Manage acquisition and maintenance of building equipment, including games area assets, conference/event supplies, and office materials.
   • Conduct special event orders for conferences, building-wide events, and departmental needs.
   • Manage and track outdoor space inventories for the SUB to include but not be limited to Red Raider Plaza, North Plaza, Gazebo, and West Plaza.
   • Ensure timely ordering, proper use, and accountability of all outdoor space needs.
4. Orientation, Events & Committee Support (10%)
   • Coordinate SU&A's professional involvement in Red Raider Orientation (RRO), New Employee Orientation, Select Tech, Connect Tech, and various fairs in conjunction with the Marketing team.
   • Partner with departmental professional staff to ensure SU&A presence is well-prepared and aligned with divisional priorities and materials are readily available for each event.
   • Assist with planning and execution of departmental signature events and large-scale campus programs.

Required Qualifications

Bachelor's degree plus one year related experience; OR a combination of education and/or related experience equal to five years.

Preferred Qualifications

• Experience working with and supervising many students.
• Experience working with events and/or the service industry

Pay Range

$17.69 - $22.98 - $28.32

To apply, visit workattexastech.com

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