Event Venues Coordinator

Event Venues Coordinator

Location: Multiple venues across Oxford, with the primary office hub located at the Examination Schools

Salary: £32,108– £37,338 per annum plus overtime opportunities

Contract: Full-time, Permanent

About Us

Spanning the historic streets of the “city of dreaming spires”, the University of Oxford has been ranked the world’s leading university for ten consecutive years. A place where centuries of tradition meet world-changing innovation, we offer you the chance to shape the future while working in an inspiring environment that promotes excellence. Apply now to become part of our extraordinary legacy.

Oxford University Event Venues (OUEV) manages a unique portfolio of prestigious and historic spaces as event venues and visitor attractions. This includes the city centre’s largest venue, the Examination Schools and the University’s ceremonial hall, the Sheldonian Theatre.

Hosting in excess of 450 events each year, the team supports a diverse range of customers with events such as conferences and exhibitions to weddings, performances, and graduation ceremonies.

The Sheldonian Theatre is a thriving visitor attraction welcoming thousands of visitors every year for guided tours and activities.

What We Offer

Working at the University of Oxford offers several exclusive benefits, such as:

• 38 days of annual leave (inclusive of public holidays) to support your wellbeing, with the option to purchase up to 10 extra days and additional leave after long service.
• One of the most generous family leave schemes in UK higher education, offering up to 26 weeks of full-pay maternity and adoption leave, plus 12 weeks of full-pay paternity/partner leave.
• An excellent contributory pension scheme.
• Affordable and sustainable commuting options, including a cycle loan scheme, discounted bus travel, and season ticket loans.
• Access to a vibrant community through our social, cultural, and sports clubs.

About the Role

As an Event Venues Coordinator, you will be responsible for the planning, delivery and sales of a wide range of events across our portfolio. Acting as the key point of contact for customers, you will build strong relationships, understand and interpret requirements, and develop tailored proposals to secure sales with the aim of delivering both an exceptional experience and commercial value.

You will manage events from initial enquiry to point of sale, through to delivery on the day, coordinating logistics, liaising with suppliers, and ensuring all operational details are carefully executed. This includes preparing documentation, maintaining accurate systems, and collaborating with colleagues to ensure seamless execution.

This is a varied and fast-paced role offering the opportunity to work in unique spaces, contribute to high-profile events, and develop a broad range of skills.

About You

• Proven experience delivering high-quality customer service in a fast-paced environment
• Strong organisational skills with the ability to effectively manage your time to deliver multiple priorities and maintain attention to detail
• Confident communicator, able to build relationships with a wide range of stakeholders
• Able to remain calm under pressure and respond effectively to challenges as they arise
• Comfortable coordinating people, resources, and activity to ensure successful outcomes

Sponsorship and Right to Work

This role does not meet the criteria for sponsorship under the Skilled Worker visa under the UK Visa & Immigration points-based system. We are therefore unable to offer sponsorship for this role.

Application Process

To apply, please upload:

• A covering letter/supporting statement
• Your CV
• The details of two referees

The closing date for applications is 12 noon on 13 April 2026.

Interviews will take place on 28 April 2026, and will be held face-to-face in Oxford.