Recruitment and Events Coordinator Veldman Family Psychology Clinic

Position Overview

The Recruitment and Events Coordinator is a full-time, in-person position that supports the Veldman Family Psychology Clinic and affiliated research programs. The successful candidate will strengthen participant recruitment efforts, coordinate community-facing events, and help increase awareness of research opportunities and Clinic initiatives.

Key Responsibilities

Participant Recruitment

• Collaborate with faculty and research teams to develop and implement effective recruitment strategies tailored to specific participant populations.
• Review and provide feedback on recruitment materials, including flyers, advertisements, and digital content, to improve clarity, accessibility, and impact.
• Identify, coordinate, and participate in recruitment events and community outreach opportunities.
• Maintain recruitment materials and equipment, ensuring they are organized, current, and readily available.
• Support the management of participant recruitment databases and tracking systems.
• Assist with maintaining and updating recruitment-related website content.
• Train staff and students on recruitment best practices and effective engagement strategies to help achieve study enrollment goals.

Communications and Outreach

• Prepare and distribute monthly recruitment communications, including targeted outreach to child and adult participant populations.
• Monitor recruitment-related communications and ensure timely dissemination of information.
• Support internal communication and coordination related to recruitment activities and events.
• Prepare and deliver brief presentations highlighting research conducted through the Veldman Family Psychology Clinic and affiliated programs.

Event Planning and Coordination

• Plan and coordinate events for the Clinic and affiliated units, including research events, community outreach initiatives, informational sessions, workshops, and trainings.
• Reserve and coordinate event spaces within the Clinic, the University, and community venues.
• Arrange catering, materials, technology, and other logistical requirements.
• Develop event communications and promotional materials, including invitations, flyers, and announcements.
• Coordinate event setup, decor, and on-site logistics to create a welcoming, professional, and engaging experience for participants and guests.

Team Collaboration

• Actively participate in staff meetings, trainings, and collaborative initiatives.
• Contribute to a positive, mission-focused team culture.
• Assist with additional duties as needed to support the smooth and effective operation of the Clinic.

Qualifications

Required:

• Bachelor's degree in psychology, social work, marketing, communications, public health, education, or a related field.
• At least one year of professional experience in community engagement, outreach, recruitment, event coordination, or a related area.
• Strong interpersonal and communication skills, with the ability to build relationships and engage effectively with diverse populations, including youth, families, schools, and community organizations.
• Demonstrated ability to work independently while collaborating effectively within a multidisciplinary team.
• Excellent organizational and project management skills, with the ability to manage multiple priorities, timelines, and stakeholders simultaneously.
• Strong attention to detail and ability to coordinate complex logistics.
• Proficiency in developing clear, engaging communications and outreach materials for varied audiences.