"Executive Analyst & Coordinator to Provost/Executive Vice Chancellor"

Position Information

The Executive Analyst & Coordinator provides high-level support and coordination to the Provost and Executive Vice Chancellor (P/EVC). The incumbent is a creative, independent problem-solver who is confident, proactive, adaptable, and observant. Sound judgment, tact, discretion, close attention to detail, and the ability to multi-task under pressure are essential characteristics. The ability to learn quickly and a willingness to welcome new challenges also are indispensable. The Executive Analyst & Coordinator is responsible for representing the Provost's office in a professional manner to a variety of internal and external constituents, including Deans, Vice Chancellors, staff, faculty, students, community members, visitors, and the UC Office of the President. The incumbent has a thorough understanding of the Provost's priorities and expectations, coordinates and prioritizes the Provost's schedule, and ensures that the Provost is briefed and prepared for meetings and events. The incumbent also assists with university communications and events sponsored by the Provost's office, provides scheduling support for the Associate Provost, and supervises the student employees in the office. The Executive Analyst & Coordinator is also expected to continually enhance their skillset through ongoing professional development.

Please Note: Candidates are required to submit a cover letter and resume for full consideration.

The full salary range for the Executive Analyst & Coordinator to Provost/Executive Vice Chancellor is $71,100 - $128,700 annually. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a university employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements.

Educational Requirements

• Bachelor's degree in related area and/or equivalent experience/training.: Required
• Advanced degree in related area.: Preferred

Experience Requirements

• 6 - 10 years of related experience.: Required
• Demonstrated extensive and progressive experience providing high-level executive, project management and analytical support within a complex organization; including experience in coordinating special events, appointments, meetings, briefings and committees.: Required

Minimum Requirements

• Strong analytical/problem-solving skills.
• Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the organization as well as the Office of the President and external constituencies.
• Strong skills to communicate and influence effectively with all levels of staff, faculty, alumni/donors, students and external constituents, both verbally and in writing.
• Small to mid-level project management skills.
• Ability to multi-task with demanding timeframes.
• Ability to use a high level of discretion and maintain all confidentiality.
• Advanced service orientation.
• Demonstrated skill in use of informational systems with software in a Windows-environment (Word, Microsoft Exchange, Corp Time, Excel, Access, PowerPoint).
• Skill in expressing ideas clearly and convincingly; skill in identifying the correct issues to be communicated, the appropriate audience, the method of communication and the timing of communication.
• Skill in establishing and maintaining cooperative working relationships, establishing rapport and gaining the trust of others. Ability to work with diverse populations at all levels internal and external to the organization.
• Demonstrated ability to use sound judgment and tact in all matters, while paying close attention to detail.
• Ability to work independently, functioning confidently, proactively, and observantly while welcoming new challenges.

Preferred Qualifications

• Advanced knowledge of the organization's processes, protocols and procedures.
• Knowledge of federal regulations such as FERPA.
• Intermediate to advanced knowledge of common organization-specific computer applications.
• Advising and counseling skills.
• Demonstrated working knowledge of university structure, organization and key administrative players.

Key Responsibilities

• Functions as the gatekeeper... 40%
• Directs the daily administrative operations... 15%
• Responds to a wide variety of questions... 15%
• Develops and implements efficient... 10%
• Independently arranges for all necessary travel... 10%
• Administrator for Provost's committees... 10%

Employee Benefits Overview

To apply, please visit: https://apptrkr.com/5297049