"Executive Assistant"

Posting Description

EXECUTIVE ASSISTANT, to the Vice Chancellor for Graduate and Undergraduate Education (GUE), will provide high-level administrative support in a fast-paced, confidential environment. This role acts as a primary liaison between senior leadership, faculty, and students, requiring exceptional discretion and independent judgment. Will provide executive support including managing a complex calendar, screening inquiries, and preparing briefing materials and correspondence; meeting and committee management including coordinating governance and leadership meetings, including agenda preparation, minute-taking, and tracking action items; operations and events support including planning high-profile events (retreats, Ivy+ convenings), overseeing GUE Headquarters logistics, and managing the academic thesis hold process; travel and finance including organizing domestic and international travel and processing expenses via MIT systems like Concur and B2P.

Job Requirements

REQUIRED: High school diploma or equivalent; a minimum of seven years of administrative experience, with two years supporting a senior executive; mastery of Microsoft Office (Outlook, Word, Excel, PowerPoint), Zoom, and Adobe Acrobat; ability to learn MIT-specific systems (SAP, B2P); exceptional writing, proofreading, and interpersonal skills; proven ability to handle sensitive information and resolve complex scheduling conflicts independently; and ability to thrive in a hybrid/flex work environment and work occasional evenings or weekends.