"Executive Assistant (EA), Vice President, Community Engagement"

Job Summary

The Executive Assistant (EA), Vice President, Community Engagement plays a pivotal role in providing confidential executive support and strategic operational oversight within the Community Engagement portfolio. This position requires exceptional professionalism, discretion, and diplomacy to effectively manage sensitive information and respond to complex and often urgent matters at the institutional and community level. Responsible for diversified and confidential administrative duties, this role requires broad and comprehensive experience and knowledge of organizational policies and practices.

Qualifications

• A Bachelor's degree in a related field from a recognized post-secondary institution and a minimum of 5 years of experience.
• Exceptional interpersonal, written, and verbal communication skills, with the ability to communicate with influence and discretion.
• Superior organizational and project management skills; ability to manage competing priorities in a fast-paced environment.
• Demonstrated experience handling confidential information with integrity and sound judgement.
• Strategic problem-solving ability and capacity to anticipate needs and outcomes.
• Advanced proficiency in Microsoft Office Suite, Outlook, and Adobe Acrobat; experience with collaboration and project management tools is an asset.
• Demonstrated excellence in governance support, including agenda preparation, minute-taking, transcription, and document drafting.
• Proven experience supporting executive leadership and collaborating across departments.
• Familiarity with legal contracts, procurement processes, and policy compliance in a post-secondary setting.
• Strong working knowledge of governance structures, academic and administrative operations, and university procedures.
• The University of the Fraser Valley is committed to fostering a supportive and inclusive environment that embraces diverse perspectives and experiences.

The Executive Assistant is expected to:

• Actively support the inclusion of equity-deserving groups in institutional processes and engagement activities.
• Promote Reconciliation and Indigenization through reflective practice and continuous learning.
• Champion inclusive practices with teams and contribute to respectful, accessible workplace culture.
• Engage with diverse perspectives in a manner that reflects empathy, respect, and curiosity.
• Create and implement plans - shape, align and execute strategic priorities to meet student and community needs.
• Lead change – Remain flexible, adjusting to changing circumstances and lead positive change by balancing innovation and calculated risk taking.
• Cultivate collaborative relationships – Build effective working relationships internally and externally and collaborate to achieve mutually beneficial goals.
• Inspire and develop talent - Invest in developing yourself, staff and faculty, effective teams, and our culture of excellence.
• Make effective decisions - Make sound and timely decisions that benefit UFV in both straightforward and ambiguous circumstances.
• Infuse Indigenization, Equity, Diversity, and Inclusion – Lead by example, valuing differing perspectives and backgrounds and promote equity, inclusion and respect in a diverse environment.

How to Apply

Please apply by submitting a cover letter and resume by the application deadline. Please Apply online through our Career page.