"EXECUTIVE ASSISTANT I"

Job Description

The Department of Microbiology is pleased to invite applications for the position of Executive Assistant I, a vital role providing high-level administrative support to the Department Chair. This opportunity is ideal for a results-driven professional who excels in managing complex tasks with discretion, initiative, and exceptional organizational skill. The successful candidate will bring strong technical abilities in email and calendar management, scheduling, travel coordination, document review, event planning, and committee support, paired with the emotional intelligence, adaptability, and communication skills needed to thrive in a dynamic academic environment. This role offers the chance to contribute meaningfully to the department's mission by ensuring seamless operations, anticipating needs, and supporting a wide range of confidential and strategic activities.

Under minimal supervision, provides diverse, complex and often confidential administrative and support services to an executive. Work requires independent judgment and initiative on assignments that are sensitive in nature and demonstrated ability to deal with high level contacts inside and outside the institution. May perform special assignments such as researching information, compiling reports and summarizing incoming correspondence and publications. May handle human resources related duties, general office management and supervise support staff. May coordinate special projects. Requires knowledge of organization policy and procedure and a high level of technical skill. May monitor financial, budgetary and personnel processes. May be responsible for event planning. Incumbents in this role must possess the following behavioral attributes: Ability to manage multiple assignments and tasks, set priorities, and adapt to changing conditions. Be a results-driven achiever with excellent planning and organizational skills and a high attention to detail. Must be an exceptional listener and communicator who effectively conveys information verbally and in writing. Have stamina, drive and perseverance to handle pressure well. Must be willing and able to resolve problem situations. Must be a computer-literate performer with extensive software proficiency. Have proven relationship-building experiences with unsurpassed interpersonal skills.

Duties and Responsibilities:

• Manage ordering and payments.
• Perform special assignments such as researching information, compiling reports, prepare curriculum vitae, biosketches, other support forms.
• Prepare budgets and spread sheets
• Make, distribute, and report on surveys.
• Request documents from internal and external sources, ensure timely deliveries, anticipate possible problems and prepare contingency
• Plans, and summarizing incoming correspondence and publications.
• Coordinate special projects.
• Requires knowledge of organization policy and procedure and a high level of technical skill.
• Monitor financial, budgetary and personnel processes.
• May be responsible for event planning.
• Perform other duties as assigned

Salary Range

$47,665 - $77,455

Qualifications

Bachelor's degree in a related field and two (2) years of related experience required. OR AN EQUIVALENT COMBINATION OF RELEVANT EDUCATION AND/OR EXPERIENCE.

Preferred Skills and Knowledge:

• Ability to manage multiple assignments and tasks, set priorities, anticipate and prepare for contingencies,
• Willingness to learn new skills to support executive, and adapt to changing conditions.
• Be a results-driven achiever with excellent planning and organizational skills and high attention to detail.
• Must be an exceptional listener and communicator who effectively conveys information verbally and in writing.
• Must be willing and able to resolve problem situations.
• Must be a computer-literate performer with extensive software proficiency. Have proven relationship-building experiences with unsurpassed interpersonal skills.
• Experience with Email management, calendar management, appointment scheduling, travel management,
• Strong written communication and document review.
• Experience with event planning, presentation preparation, support of department committees, survey preparation.